Administrative Coordinator (Architecture, Engineering, Construction)

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attend project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• High school diploma / Associates degree
• 3+ years of administrative support experience in the architecture, engineering, or construction industries
• Microsoft Office Proficiency