Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

About the role

The Administrative Coordinator provides day-to-day administrative support and coordinates the operations and resources of the support staff in the Executive Administrative suite. The employee independently plans and carries out assignments, resolves frequent problems and conflicts, and interprets policy as appropriate. They collaborate with others, exercise self-direction, and evaluate own performance to improve work habits, organizational skills, and relationships with others.

Responsibilities

• Collaborate in hiring decisions for administrative staff with Executive staff leadership.
• Partner with appropriate senior management to define job roles and performance expectations for administrative staff; monitor work flow accordingly.
• Provide feedback regarding staff performance including annual performance and client feedback.
• Organize work and assign duties to administrative staff to maximize departmental effectiveness and efficiencies.
• Establish and monitor scheduling of staff and ensure appropriate coverage for the Executive Administrative suite.

Requirements

Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience.

Qualifications

• Associates degree from an accredited college or university.

Skills

• Excellent accuracy, attention to detail and proofing skills.
• Effectively maintains confidentiality of sensitive information.
• Efficiently plans and organizes job responsibilities, striving to make the best use of time.
• Interacts with clients in a manner that promotes a positive professional image.
• Develops and maintains effective working relationships.
• Effectively communicates and interacts with staff and members of the community from diverse backgrounds.
• Business communication skills (verbal, written, listening, facilitating) including telephone techniques and etiquette.
• Customer service skills.
• Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint).
• Demonstrated skill in exercising tact, diplomacy, courtesy and discretion in written and oral communication.
• Self-directed, assertive and creative in problem-solving and systems planning.
• Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise.
• Able to work effectively and collaboratively with a wide variety of internal and external customers.
• Demonstrated ability to manage and prioritize multiple tasks, meet deadlines.
• Able to interact effectively with others to furnish and obtain information.
• Able to analyze, plan, organize and direct varied administrative functions independently.

Benefits

N/A

Pay

Base Pay Scale: Generally starting at $48.38 - $54.48 per hour

Schedule

Day - 08 Hour