Administrative Coordinator - Full Time

Qualifications

• High School Diploma or GED; Associate's Degree preferred
• At least 5 years of administrative experience in an office environment
• Knowledge of office and clerical functions
• Knowledge of Microsoft Word and Excel
• Knowledge of system reporting and file maintenance
• Knowledge of project management with ability to work independently
• Excellent customer service and telephone etiquette
• Ability to communicate effectively verbally and in writing
• Ability to establish and maintain effective working relationships with clients, other staff members, outside agencies/institutions, and the general public
• Ability to successfully work with others from various cultures and backgrounds
• Ability to perform math and basic accounting
• Ability to plan and organize work and prepare appropriate reports

Responsibilities

• Treat all clients and staff with dignity and respect
• Supervise the maintenance of both program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations
• Collect monies owed to facility including co-pays, script fees, payer checks
• Prepare reports as required by the Program Director or designee
• Ensure maintenance of current, organized database, filing, and reporting systems
• Maintain an organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds, as needed
• Maintain contact with appropriate community resources needed to facilitate care coordination
• Implement internal and external communication and reporting systems to facilitate thorough communications with program staff, regional office, funding and governmental agencies, and other community resources
• Greet facility visitors, and screen clients returning to the facility, if needed
• Answer phone calls and check facility voicemail daily
• Aid in the completion of IT and maintenance tickets to resolve facility issues
• Aid in facility incident, acquisition, check requests, and other submissions/postings on SharePoint
• Participate in and record minutes from administrative meeting and other facility meetings, as assigned
• Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons
• Maintain facility supply inventory, and order new supplies, coordinate equipment repairs, as needed
• Provide administrative support and other duties as assigned by Program Director, or designee

What We Offer

• Competitive Pay
• Excellent Benefits
• On The Job Training
• Upward mobility
• Educational assistance to help you grow with us in this life saving field

Our Operating Principles

• We hold client care as our top priority
• We assume good intentions
• We are present, we connect, & we communicate with transparency, dignity, and respect
• We make data-driven decisions with courage, challenge the status quo, find innovative ways to grow Gaudenzia & each other
• We support each other publicly & privately in all circumstances
• We provide & accept constructive, honest, respectful, and timely feedback with an open mind & without personalization
• We operate with integrity, focus on outcomes, & have a bias for action
• We follow through on agreements & honor commitments prioritized with a sense of urgency - someone's life may depend on it