Administrative Coordinator 4

About This Position

Position functions as an Administrative Coordinator 4 within the Section 42 Central Repair Parts Stop serving all District 61 and State-wide Units including DOTD HQ Sections. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise.

Required Knowledge, Skills, and Abilities

• Communication
• Attention to Detail
• Time Management
• Inter-Personal
• Adaptability
• Flexibility
• Problem Solving
• Planning and Organization

Equipment Used

General office machines including but not limited to desktop computer, phone, and 10-key as well as two-way radio, personal computer, fax machine, postage machine, copier, and printers.

Technical Requirements

• Proficiently skilled with working knowledge of SAP, including but not limited to: Plant Maintenance (IW31-Work Order, IW21-Notification, IW42, IK11, IK12, IK17, KB2IN); Material Management (MIGO, MB52, MB21, ZL01269)
• Knowledge of Microsoft Office software is required

Ideal Candidate Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Minimum Qualifications

Three years of experience in administrative services. Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

• Managed SAP/LaGOV maintenance operations by creating and updating work orders, processing MIGO/IW21/IW31 transactions, tracking equipment repairs, auditing inventory, analyzing maintenance data, and ensuring accurate documentation, reporting, and cost allocation for shop operations.
• Coordinated parts procurement and inventory management by ordering approximately $500K annually in replacement parts for more than 800 vehicles and equipment assets, maintaining warehouse inventory, processing requisitions, researching contracts, and ensuring timely parts availability.
• Performed quality control and vendor coordination by inspecting incoming parts, verifying invoices and contract compliance, resolving discrepancies with vendors and warehouse personnel, and collaborating with supervisors and mechanics to support efficient maintenance operations.

Compensation

The starting hourly rate for an Administrative Coordinator 4 is $15.76.