Administrative Associate V - Visual Arts and Design

About the role

The Administrative Associate V works under general supervision and provides administrative support to the Department of Visual Arts and Design, exercising discretion and independent judgment on matters of significance. This is a 12-month, in-person staff position located on Tarleton’s main campus in Stephenville, Texas, with standard work hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Serves as a campus security authority (CSA).

Responsibilities

• Department Head Support: Direct support for the Department Head, including calendar management and travel arrangements.
• Reviews documents for the supervisor.
• Attends meetings or committees on behalf of the supervisor.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains, and supervises student workers.
• Hiring support – including Adjuncts, Students, Visiting, and full-time faculty
• Academic scheduling and registration support
• Scholarship administration support
• Support of special projects, including annual Rio Brazos Exhibition, ULTRA Club events, and Fine Arts Center Gallery shows
• Accounts, reconciliation, payments, contracts, and purchasing support
• Oversees regular updates to the department website
• Faculty Assistance: Support for faculty purchasing and travel
• Coordinates meetings, seminars, and other special events and may provide on-site support.

Requirements

• Required Education and Experience: High school diploma or equivalent combination of education and experience. Five years of related experience.
• Required Knowledge, Skills, And Abilities: Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills. Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Excellent written and oral communication skills in English.

Qualifications

No specific qualifications are listed in the job posting.

Skills

No specific skills are mentioned in the job posting.

Benefits

We are proud to offer a comprehensive benefits package for full-time and qualified part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Pay

The target base hourly compensation is $19.23 per hour and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

Schedule

This is a 12-month, in-person staff position located on Tarleton’s main campus in Stephenville, Texas, with standard work hours of Monday through Friday, 8:00 a.m. to 5:00 p.m.