Administrative Associate III

Responsibilities

• Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment
• Perform general office functions, including greeting guests, answering incoming calls, processing correspondence, mail, and FedEx packages
• Manage office supplies and equipment
• Scan, copy, print, and file documents
• Provide administrative support to the Unit Manager and technical staff
• Cook up internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities
• Aid in report review, including editing and formatting
• Aid staff with project-related tasks, including: Project correspondence, and client communication
• Aid in preparing qualifications submittals in response to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), and maintain pre-qualification documentation

Requirements

• Bachelor's degree in English, Communications, Marketing, Business, or a related field. (Relevant experience in the Architecture, Engineering, and Construction (AEC) industry may be considered in lieu of a degree.)
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Strong attention to detail
• Ability to learn independently
• Enthusiasm for supporting others in their work
• Ability to manage multiple tasks and adapt to changing priorities and project deadlines
• Strong interpersonal skills and the ability to work effectively with professionals at all levels in a fast-paced environment

Culture, Compensation, And Benefits

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry’s most accomplished experts.

People with outstanding Character, unwavering Commitment to our core and culture, strong Expertise, and genuine Enthusiasm for their work.

Learn more about the Extraordinary People we hire at WJE at www.wje.com/careers

Qualifications

A good faith estimate of the starting hourly rate (gross) for this position is in the following range: $25.38 - $38.08

Benefits

This non-exempt position is also eligible for WJE’s industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:

• Roobust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
• Time off to care for yourself and others
• Investments in employees’ educational assistance and professional development

Learn more about WJE’s total rewards package here.

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.