Administrative Assistant (Youth Employment Department)

About Us

The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914. PAL operates diverse programs for children as young as 2 years old to young adults, including Head Start, after-school programs, summer day camps, evening teen centers, college readiness programs, youth employment, and juvenile justice programs. A cornerstone of our youth development strategy includes offering competitive and recreational sports for children of all ages.

About the Role

We are looking for a part-time Administrative Assistant who will be responsible for the overall administration of the Youth Employment Department. This role reports to the Deputy Director.

Responsibilities

• Provide administrative oversight, direction, training, and support to staff, volunteers, and interns to ensure the effective and professional administration of the department’s Workforce Development Programs and related activities.
• Under the direction and approval of the Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation, and personal leave, as well as instances of lateness.
• Under the direction and approval of the Director, establish and maintain systems to monitor and manage participant intake and enrollment records for all Youth Employment Workforce Program participants.
• Generate and maintain management information systems that enable and support the effective and efficient administration of Youth Employment Workforce Program operations.
• Oversee the professional use of phones and provide technical assistance to staff when necessary.
• Order, secure, manage, and maintain office supplies and equipment.
• Receive and disseminate correspondence to appropriate staff, with special attention to communications from PAL Headquarters, as well as government and financial documents.
• Respond to requests from PAL Headquarters with approval and direction from the Director.
• Provide general administrative and operational support to ensure the successful implementation of the department’s Workforce Development Programs and related initiatives.

Qualifications

• A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources.
• A minimum of five years of professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity.
• Demonstrated skills and competencies in program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines.
• Ability to creatively problem-solve information management challenges.
• Professional communication skills, both oral and written.
• Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors.
• Computer proficiency in Microsoft Word, Access, Publisher, and Excel.
• Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment.

Pay

$18.00–$25.00 per hour

Schedule

Tuesday–Friday, 12:00 PM–6:00 PM

Start Date: December 1, 2025