Administrative Assistant - Wheeled and Robotic Platforms

Key Job Elements

• Provide administrative support to the Wheeled and Robotic Platforms team and with day-to-day requirements including coordination of meetings, calendar coordination, key projects, and travel arrangements
• Prepare, organize and maintain correspondence, administrative and other files
• Manage budgetary information, coordinate invoice payments
• Draft routine documents/agreements
• Process travel expense reports for team members
• Create & distribute department communications as required
• Coordinate departmental records management, maintain office supplies, and coordinate interoffice mail/courier
• Participate in continuous improvement projects
• Liaise with other departments and teams to resolve issues
• Support other Administrative Admins across departments as required with visits, travel arrangements/expense reports etc...
• Field day-to-day departmental administrative inquiries and problem-solve issues

Position Requirements

• Bachelor Degree in Business (or related) or equivalent or significant related experience in lieu of degree
• Minimum 7+ years as an administrative assistant preferred
• Strong communication, interpersonal, organizational and analytical skills
• Good judgment, discretion, ability to handle sensitive and confidential materials
• Able to take initiative and adjust priorities based on departmental initiatives
• Able to multi-task and work well within a team environment with limited supervision and time constraints
• Strong computer skills in MS Office (including Word, PowerPoint and Excel)