Administrative Assistant, Waste Projects

Job Duties/Scope Of Work Work Safe, Make a Difference, and Be a Part of History with the CPCCo Team! At the Central Plateau Cleanup Company (CPCCo), located in Richland, Washington, we are working to provide a sustainable future for the historic Hanford area through the protection of the Columbia River and the remediation of the Central Plateau. To achieve our mission, we need exceptionally talented, innovative, and driven people to help us reduce risks on the Hanford Site by removing some of the most hazardous waste streams and facilities in the Department of Energy (DOE) complex. If you would like to work with a highly skilled workforce to achieve unique and challenging goals that critically impact our environment and community, this is your chance to be a part of our legacy! The Administrative Assistant Will Play a Vital Role In Supporting The Waste Projects And Construction Team. A Day In The Life Of An Administrative Assistant Will Include, But Is Not Limited To: Providing administrative support for project managers, construction managers, and field leads, including meeting coordination, calendar management, and preparation of presentations or meeting minutes. Coordinating training and medical appointments for the project team and construction subcontractor personnel, including overall tracking, scheduling, and supporting managers in developing and revising training plans and employee job task analyses (EJTAs). Administering PeopleCore entries and updates to ensure accurate labor charging, worker qualifications, and crew alignment. Acting as custodian for construction trailers, copiers, printers, keys, radios, and shared equipment; serving as point of contact for construction support spaces and conference rooms. Supporting project move or mobilization activities, including coordinating service catalog requests for equipment needs, relocations, IT support, and workstation setup for field personnel. Providing backup support and assistance to the Executive Secretary for the Waste Project and Operations Project. Formatting, editing, routing, and preparing technical documents for release. Assisting with construction records management by submitting documents to IDMS, ensuring proper file retention, and requesting new or revised electronic records authorizations. Interfacing professionally with all levels of construction and project management, field crews, and support organizations. Supporting safe project execution through accurate documentation, timely communication, and consistent administrative oversight. Maintaining effective communication within the organization and with the customer while maintaining a high level of confidentiality. Basic Qualifications Grade 6: High School plus 8 years of relevant experience, or equivalent combination of education and/or experience. Grade 7: High School plus 10 years of relevant experience, or equivalent combination of education and/or experience. The higher posted level has greater scope, complexity, authority, and impact. The level offered will be based on company needs and the candidate's education, training, and/or experience. Desired Qualifications Experience with project, construction or field support administrative duties. Familiarity with scheduling training, EJTAs, and personnel qualification tracking. Experience with technical document editing and coordination of project and construction documentation. Ability to support personnel moves and field mobilization activities. Strong customer service focus, a can-do attitude, and the ability to work under pressure in a fast-paced project and construction environment. High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook; experience with PeopleCore, IDMS, and CPCCo site systems preferred. Compensation & Benefits In accordance with the CPCCo salary determination process, CPCCo takes into consideration the level of assigned job duties and responsibilities, and the candidate's education, training, and/or experience relative to internal peers and the external labor market. CPCCo will not solicit salary history for candidates. Expected annualized pay range based on full time schedule (40 hours per week): Grade 6: $47,450 - $75,950 Grade 7: $52,300 - $83,650 In addition to base pay, employees may be eligible for variable pay awards. CPCCo's generous benefits package offers medical/dental/vision insurance, life insurance, 401(k) employer match and paid time off. For a full list of benefits please see https://cpcco.hanford.gov/page.cfm/Careers A few benefits/perks you can anticipate, depending on the nature of your employment with CPCCo, include the following: A casual-dress work environment, where jeans are a regular thing. A standard 4-10's work schedule that allows for long weekends and recharging on the Columbia River, on a golf course, at 200+ surrounding wineries, or at other Pacific Northwest destinations where fishing, hunting, snowboarding, hiking, and other outdoor sporting opportunities are in abundance. CPCCo is an Equal Employment Opportunity Employer. Relocation Funding Provided No U.S. Citizenship Required Yes Clearance Required No Job Classification SNE Shift Work Required No CPCCo is an Equal Employment Opportunity employer and abides by federal, state, and local statutory requirements, including CFR 41 60-1.4 - Equal Opportunity , CFR 41 60-300.5 - Veterans , CFR 41 60-741.5 - Disabilities , and Title VII of the Civil Rights Act of 1964 . CPCCo provides equal employment opportunities to all employees and job applicants and prohibits discrimination without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, disability status, genetics, marital status, pregnancy status, protected veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and terms of employment. If you have a disability and would like to request an accommodation in accordance with the Americans with Disabilities Act Amendment Act (ADAAA) while applying for a position with CPCCo, please e-mail ^CPCCo_EEO . Note: Please do not use this contact information to inquire about the status of an application. If you have any difficulties while applying for a position, please send an email to ^CPCCo Human Resources. Applicants And Employees Have Rights Under Federal And State Employment Laws And Are Protected Against Discrimination. To View Information Regarding These Rights, Please Click On These Links: Know Your Rights: Workplace Discrimination is Illegal Family Medical Leave Act Employee Polygraph Protection Act WA State Paid Family Medical Leave