Administrative Assistant, Universal Studios Hollywood

About the Company

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, distributed across film, television, and streaming, and bring it to life through global theme park destinations, consumer products, and experiences. Our portfolio includes leading entertainment and news brands such as NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock. We produce premier filmed entertainment through Universal Pictures, DreamWorks Animation, Focus Features, and Universal Studio Group, and operate industry-leading theme parks like Universal Orlando Resort and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation.

We are committed to improving the communities where our employees, customers, and audiences live and work. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver diverse content.

About the Role

Assists with administrative and clerical processes in support of the Attractions, Excellence, and Operations teams. Includes both routine and non-routine administrative assignments to ensure the efficient operation of the department.

Responsibilities

• Provides general administrative support and performs clerical duties for department managers and representatives, including calendar management, expense reports, travel arrangements, office supply ordering, and routine correspondence.
• Assists with processing purchase orders and invoice payment processing.
• Analyzes, compiles, updates, and maintains department reports using spreadsheets, Word, and databases; refers project data to appropriate parties.
• Schedules and coordinates project meetings and conference calls with internal and external clients and vendors; distributes meeting minutes and follows up on action items.
• Maintains and archives electronic and hard-copy department files.
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders; assists the office manager as needed.
• Orders and manages office supplies and inventory; coordinates maintenance of office equipment with vendors.
• Maintains general suite order and cleanliness; ensures the department office environment is professional and presentable for visitors.
• Performs other duties as assigned.

Requirements

• High School Diploma or GED and a minimum of 2-3 years of work experience supporting a team in an administrative capacity.
• Proven experience supporting multiple calendars, processing expenses, arranging travel, and utilizing Microsoft Office software.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Desired Characteristics

• Proven ability to communicate professionally with all business levels via phone, written communication, and in-person.
• Ability to work independently, identify and communicate creative solutions to challenges, and maintain focus on business priorities.
• Strong follow-through and ability to orchestrate multiple activities simultaneously in a fast-paced environment.
• Familiarity with Microsoft Access or equivalent database programs.
• Ability to quickly adapt to complex workflow processes and navigate various electronic systems.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Paid leave.
• Tuition reimbursement.
• Variety of discounts and perks.

Learn more about NBCUniversal’s benefits by visiting the Benefits page of the Careers website.

Pay

Salary range: $26.00 - $28.00 per hour.