Administrative Assistant to the School Nurse- Sanford Middle School (1009)

About the role

The Administrative Assistant to the School Nurse at Sanford Middle School supports the school health office, ensuring the health, safety, and well-being of students while maintaining compliance with school, district, and state requirements.

Responsibilities

• Daily Health Office Operations
• Prepare the health office for daily operations
• Organize medication administration supplies
• Ensure health office materials are stocked and readily available
• Monitor medication inventory
• Communicate with families regarding medication refills and required documentation
• Answer telephone calls and document communications appropriately
• Welcome students and staff to the health office and assist with triage when appropriate
• Enter student visits and related information into Infinite Campus
• Maintain student records and file health-related documentation
• Ensure students have appropriate passes when visiting the health office
• Maintain a clean, organized, and sanitary health office environment, including disinfecting treatment areas and common surfaces throughout the day
• Medication and Student Health Support
• Aid in medication administration procedures
• Coordinate medication drop-offs with families
• Ensure medications are properly counted, documented, and stored
• Monitor student medication schedules
• Assist in reminding students to report for scheduled medications
• Fax medication authorizations and other required paperwork to healthcare providers
• Provide first aid assistance within the scope of training and district guidelines
• Obtain approval from the School Nurse prior to administering over-the-counter medications
• Compliance and Record Management
• Assist with immunization compliance monitoring and reporting
• Maintain and organize Annual Health Records (AHRs)
• Verify student health conditions, required documentation, and medication plans
• Update student health information in Infinite Campus as needed
• Absorb student participation in dental, vaccination, and other health-related clinics
• Inventory and Supply Management
• Receive, organize, and store health office supplies and orders
• Maintain inventory of medical and office supplies
• Maintain stock levels for student-accessible health and hygiene supplies

Qualifications

• Strong organizational, communication, and customer service skills
• Ability to maintain confidentiality and handle sensitive student information
• Proficiency with computers and data entry systems; experience with Infinite Campus preferred
• Ability to work effectively with students, families, school staff, and healthcare providers
• Current First Aid and CPR certification preferred or willingness to obtain
• Experience in a medical, health office, school, or administrative setting preferred

Desired Attributes

• Compassionate and student-focused
• Detail-oriented and highly organized
• Able to multitask in a fast-paced environment
• Professional, dependable, and collaborative
• Committed to supporting a safe and welcoming school environment