Administrative Assistant to Settlements

About the role

Arnold & Itkin LLP (“AI”) is seeking an experienced, motivated Administrative Assistant to Settlements to join our team in Houston, supporting our Settlements Director. AI is one of the top trial firms in the U.S., with offices in Houston, Dallas, Midland, San Antonio, Albuquerque, and Baton Rouge. The firm has recovered billions of dollars for clients and set records nationwide with verdicts and settlements in nearly every state.

Noteworthy results include:

• $8 billion punitive damages verdict for a single products liability plaintiff
• $557 million verdict for a woman hit by a train
• $222 million verdict for the widow of a man killed in an industrial accident
• $205 million settlement for multiple clients on the eve of trial
• $171 million settlement for numerous industrial workers
• $117 million verdict for a pregnant woman in a tragic car accident
• $110 million settlement for individuals harmed by dangerous products
• $87 million settlement for a man severely burned in an industrial job
• $76.6 million verdict against Johnson & Johnson for failing to warn about side effects of an anti-psychotic drug
• $72 million settlement for a man injured in an oil field accident
• $44 million verdict for a man who lost his leg in a crane collapse
• $41 million verdict in a commercial dispute—the largest commercial verdict in the state of Hawaii
• $39.7 million verdict for a man injured in a workplace fire

Responsibilities

• Prepare and maintain accurate settlement disbursement statements
• Audit and reconcile case expenses to ensure accuracy and compliance
• Request, track, and organize updated statements for client files
• Communicate with clients daily to provide updates and address inquiries
• Monitor and update the Settlement team regarding documents sent, received, or outstanding
• Assist with special projects and initiatives as assigned
• Perform general administrative duties, including document management and data entry

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 5-7 years of experience in a plaintiff injury firm with a focus on settlements
• Strong verbal and written communication skills with the ability to handle sensitive client matters
• Exceptional organizational skills and attention to detail
• Strong time management skills with a proven ability to meet deadlines
• Analytical and problem-solving skills with the ability to resolve issues proactively
• Ability to prioritize tasks in a fast-paced environment
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with QuickBooks preferred
• Ability to lift up to 15 pounds on occasion

Benefits

• Top-of-Market Pay
• Discretionary Bonuses based on firm profitability, tenure, and performance (historically generous compared to peer firms)
• Medical, Dental, Vision Insurance: AI covers 100% of employee-only medical premium
• 401(k) Retirement Plan:
  • Employee contributions from day one
  • After 1 year: Firm contributes 3% of gross pay per paycheck (not subject to vesting)
• Additional Benefits:
  • Employee Assistance Program (EAP)
  • Health Savings Account (HSA), if eligible
  • Flexible Spending Account (FSA)
  • 11 days paid holiday with additional Paid Time Off (PTO)
  • Short-Term Disability (100% employer-paid)
  • Voluntary Long-Term Disability
  • Basic Life & AD&D ($50K provided by firm)
  • Accident & Critical Illness coverage
  • LifeMart Discounts
  • Discounted gym memberships via Well on Target
  • Employee & Client Referral Bonuses
  • Professional Development Opportunities

Schedule

This is a full-time position based in Houston.