Administrative Assistant

Gulf Coast Jewish Family and Community Services, Tampa, FL

About the role

The Administrative Assistant is a non-exempt position responsible for facilitating the efficient operation of the assigned department or program by performing a variety of clerical and administrative tasks.

Responsibilities

• Manage internal systems and workflows, including the collection and sharing of information to relevant stakeholders
• Provide office support for staff
• Arrange and manage logistics for meetings, programs, and development activities
• Schedule and update services and program activities
• Answer and transfer phone calls, screening when necessary
• Copy, scan, and file documents
• Maintain office supplies and coordinate maintenance of office equipment
• Prepare and edit correspondence, communications, presentations, and other documents
• Enter data in Excel and other databases
• Maintain a system for recording expenses and the use of petty cash
• Perform all other duties as assigned

Requirements

• High School degree and/or secretarial or business school training, or at least two (2) years of appropriate experience
• Proficient in Microsoft applications, specifically Word and Excel
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to lift and/or carry office supplies, files, etc., up to 25 pounds when required
• Prolonged periods sitting at a desk and working on a computer
• Ability to work independently

About the organization

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture, or gender identity. Our programs span a broad spectrum of human services, including behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation, and home care assistance for the elderly.

Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we may provide both individual and group supervision from a Board-Certified qualified supervisor to help fulfill state requirements, at no cost to the employee, depending on staff availability and scheduling capacity.

Background screening requirements: All candidates must successfully complete the organization’s background screening, including drug screening, applicable motor vehicle checks, and fingerprinting through the Florida Care Provider Background Screening Clearinghouse.

Benefits

• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity, and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal, and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement

Pay

$17.75 hourly