ADMINISTRATIVE ASSISTANT TO FINANCE DIRECTOR

Requisition: City Jobs – Open until filled

About the role

Under the supervision of the Finance Director, the Administrative Assistant provides administrative support to the Finance Department.

Responsibilities

• Assist with budget process.
• Prepare correspondence, reports, and materials for publications and presentations.
• Maintain general and subsidiary ledgers and journals.
• Assist in the preparation of financial, accounting, and statistical statements and reports.
• Assist other accounting staff and departmental management in the preparation of reports; gather and organize data.
• Create journal entries, debits and credits; record receipts and balances to the City's accounting system; examine and record financial transactions and charges to proper departmental accounts.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Conduct research, compile, and type statistical reports.

Requirements

• BBA in Accounting or Associate’s Degree preferred.
• Ability to write routine reports and correspondence.
• Ability to add and subtract, and apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Clerical daily operational experience.
• Knowledgeable in Microsoft Office programs.
• Current Texas Driver’s license.

Skills

• Time Management – Managing one's own time and the time of others.
• Mathematics – Using mathematics to solve problems.
• Reading Comprehension – Understanding written sentences and paragraphs in work-related documents.
• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Learning Strategies – Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Impressive telephone etiquette.
• Great communication skills and ability to work closely with others.
• Exceptional computer skills, good organizing and planning skills.
• Able to deliver excellent customer service, externally and internally.
• Able to maintain confidentiality.

Working Conditions

• Work is performed in an office setting.
• Hand-eye coordination and fine manipulation skills to operate computers and various office machinery.
• Good listening skills.
• Ability to occasionally lift up to 50 pounds.
• Ability to attend evening and weekend meetings.
• Ability to sit for long periods.

Pay

$12.85 per hour