Administrative Assistant

About the role

We are seeking a passionate Temporary Administrative Assistant to join our team in San Diego, CA for 6 months. The position offers a reliable schedule, working Monday - Friday from 8:30 am to 5:00 pm, and a nonexempt position range of $24.00 - $27.00 per hour.

Responsibilities

• Create travel reports, make reservations, and follow up after travel has commenced to prepare portfolio for reimbursement.
• Work with the Administrative Services Manager to provide relevant government and state rates where applicable.
• Approve Expensify travel reports.
• Maintain travel calendar of who is traveling, where they are traveling to, and any adjustments.
• Research travel options, book itineraries with hotels, and send confirmations through relevant contractors.
• Add invoices to the AP/AR ledger requested by the Administrative Services Manager.
• Manage ordering of office supplies, including all ordering of food items for the company kitchen.
• Auxiliary tasks may include assisting with miscellaneous administrative duties, running errands, arranging and attending meetings, and validating parking tickets for visitors.

Requirements

• A high school diploma or equivalent is required, with an associate degree preferred but not required.
• Proficient in Google Suite and Microsoft Office products (Word, Excel, Outlook, etc.).
• Excellent professional communication skills (phone, interpersonal, written, verbal).
• A professional concierge level of customer service is required.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Time management and time critical prioritization skills.
• Knowledge of Expensify is a plus.

Qualifications

• High school diploma or equivalent required.