Administrative Assistant to Director of Special Education/Transportation

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate, navigation, EEO, etc. Must preserve all substantive info. We need to parse the posting. Key info: - Position: Administrative Assistant to Director of Special Education/Transportation – 1.0 FTE - Location: Central Administration - Salary: Per AFSCME contract - Work Year: 12 Month Calendar – 260 days - Start Date: ASAP - Reports To: Director of Special Education - Application Deadline: September 24, 2026 General Summary: description. About The Role: list of duties (the bullet list after "About The Role"). Then "Education, Knowledge And Skills Required": list of requirements. Then "About Us – Why Join ELPS": description of district. Then "How To Apply": instructions (should be removed as per instruction: remove application instructions). So we should not include How To Apply. Then "Nondiscrimination Benefits": EEO boilerplate, should be removed. Then contact info etc: remove. Also there is "Attachments: ..." etc: remove. Thus we need sections: About the role (we have content), Responsibilities? The "About The Role" already includes duties; maybe we can treat that as Responsibilities. But we need to follow instruction: use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should include only those with real content. We have content for About the role (duties). We have Education, Knowledge And Skills Required (requirements/qualifications/skills). We have About Us – Why Join ELPS (maybe could be "About the organization" but not in list; we could omit or maybe treat as "About Us" not a specified heading; we should not create extra headings not in list. So we likely omit that. We have Salary: Per AFSCME contract (specific? It's generic but it's actual statement; we could include Pay section if it states something. It says "Per AFSCME contract". That's not a specific number but it's still a statement. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state salary: Per AFSCME contract. So we can include Pay section with that sentence. We have Work Year: 12 Month Calendar – 260 days (that's schedule). So we can include Schedule section. We have Benefits? Not explicitly stated; there is "Competitive compensation and benefits" in About Us but that's vague. Not specific. So we should not create Benefits section. We have no explicit "Qualifications" separate from Requirements; but we have Education, Knowledge And Skills Required which covers qualifications and skills. We could split into Requirements (education/experience) and Skills (specific proficiencies). But we need to avoid thin sections. Perhaps we can combine into one section "Requirements" containing both education/experience and skills. Or we could have Requirements and Skills separate if we have enough content. Let's extract: Education, Knowledge And Skills Required: - Proficient in use of: Microsoft Word, Excel, Google Workspace, Power School, MiPSE and other programs and platforms utilized by Special Education staff and transportation staff. Training can be provided. - Demonstrated ability to create newsletters and prepare written materials from an outline. - High school diploma plus 3 to 5 years’ experience in secretarial work for executive personnel, preferably in a school setting. - Demonstrated ability to communicate verbally and in writing to a variety of audiences is required. - Demonstrated ability to establish and maintain effective interpersonal relationships. - Demonstrated ability to write legibly. Thus we can have Requirements (education/experience) and Skills (software proficiencies, communication, etc). But we can also just have one Requirements section covering all. Given instruction: Prefer a few substantive sections over many thin ones. So maybe we have About the role (duties), Requirements (education/experience/skills), Pay, Schedule. We must not include headings with filler text. Ensure each heading has substantive content. Now we need to format:

About the role

• ... each duty as li

We need to extract duties from the "About The Role" list. It is a paragraph with many sentences separated by periods. We need to turn each duty into list items. The instruction: Use

• for any list of duties/requirements/benefits. So we should convert the duties into list items. We need to preserve all substantive information; do not invent or summarize away detail. So we need to capture each duty as separate list item, but we must not lose any detail. The original text is a long paragraph with many duties separated by periods. We can split at each sentence that starts with a verb (like "Screens phone calls..."). However we must ensure we don't miss any. Let's copy the duties text: "Screens phone calls from parents of potential special education students, determines the area of concern, and refers them to appropriate personnel. Processes paperwork for referrals and placement of students requiring special education services in the East Lansing School District, as well as other districts in Ingham County. Receives and processes IEP paperwork and maintains special education files for active and inactive special education students. Maintains two special education student registry management systems (MIPSE and PowerSchool) for data entry of special education student records. Prepares October/February Count and EOY Submission student enrollment reports and requisite county, state, and federal reports for reimbursement to the school system. Assists staff with troubleshooting Medicaid logging using MIPSE. Assists ISD staff with all aspects of Medicaid reporting activities involving East Lansing staff. Arranges transportation for special education students through Dean Transportation and the ISD routing office. Facilitates the work of committees (i.e., makes physical arrangements; locates and orders materials; sends out meeting notices; prepares agendas, minutes, surveys, drafts, etc.). Prepares in-service and staff development materials and distributes them to appropriate personnel. Maintains financial records for the departmental budget and posts expenses to proper accounts. Prepares student files for archiving and provides copies of records when requested by students, parents, staff, other districts/organizations, and correctional facilities. Orders instructional supplies. Checks in and distributes orders upon receipt. Processes mileage reimbursements for special education staff. Maintains records of conference requests and processes check and reimbursement requests. Updates the list of students with 504 plans and posts data in PowerSchool. Receives requests for 504 referrals and maintains active and inactive 504 student files. Sends records to requesting districts for outgoing students and requests records for incoming students. Sends records to Disability Determination Service for families seeking Social Security benefits. Coordinates all aspects of MI-Access testing for the special education department and facilitates the distribution, collection, and verification of M-STEP accommodation materials to special education staff. Provides McKinney-Vento families with Student Residency Affidavit packets and processes paperwork for monetary/supply assistance. Prepares and provides backpacks to families. Processes McKinney-Vento documentation and purchasing paperwork. Communicates with the Superintendent regarding placement of students in school buildings and communicates with parents regarding enrollment. Maintains active and inactive McKinney-Vento student files. Acts as a liaison between the district, Dean Transportation, and Ingham ISD regarding all special education and general education transportation needs. Arranges McKinney-Vento transportation and maintains records. Receives and processes Request for Transportation forms. Frequently maintains correspondence and makes phone contact with a variety of audiences. Performs basic office tasks including typing, copying materials, opening and sorting mail, filing, proofreading, bookkeeping/accounting, phone skills, and letter writing. Assumes responsibility for handling nonroutine matters by interpreting established policies, providing information and making decisions within prescribed limits, and brings potential problems to the attention of the Director of Special Education. Demonstrates the ability to perform all job tasks with a minimum of supervision in a timely and effective manner. Performs other duties as needed." We need to keep each as
• . Some sentences have multiple clauses but it's okay. Now Requirements/Education, Knowledge And Skills Required: we can split into two sub-sections? But we can just list as
  • each bullet. Let's extract each bullet: - Proficient in use of: Microsoft Word, Excel, Google Workspace, Power School, MiPSE and other programs and platforms utilized by Special Education staff and transportation staff. Training can be provided. - Demonstrated ability to create newsletters and prepare written materials from an outline. - High school diploma plus 3 to 5 years’ experience in secretarial work for executive personnel, preferably in a school setting. - Demonstrated ability to communicate verbally and in writing to a variety of audiences is required. - Demonstrated ability to establish and maintain effective interpersonal relationships. - Demonstrated ability to write legibly. We'll put those as list items. Pay: "Per AFSCME contract". We'll put as

    maybe? The instruction: Use

    for prose. For Pay section we could have heading

    Pay

    then

    Per AFSCME contract

    . Schedule: "Work Year: 12 Month Calendar – 260 days". Also maybe include Start Date: ASAP? That's also schedule-related. Could include both. We'll put as

    Work Year: 12 Month Calendar – 260 days. Start date: ASAP.

    We should not include location? Could be part of About the role? Not required. But we could include location in a short paragraph under About the role? The instruction: do not repeat job title as heading; we can include location as prose maybe under About the role? But we already have duties list; we could add a

    before the list with location and other details like reports to, deadline? However those are metadata; we could incorporate them into a short

    under About the role or maybe a separate section like "Position Details". But we only allowed headings from list; we could add a

    inside About the role section before the list. But we must not create extra headings. So we can include location, reports to, deadline as a paragraph within About the role section (or maybe as a separate

    before the list). That would preserve info. Let's decide: We'll have About the role section with a brief paragraph summarizing location, reports to, deadline, then the duties list. Paragraph: "Located in Central Administration, reporting to the Director of Special Education. Application deadline: September 24, 2026." That's concise. Now ensure we don't include boilerplate like "Come Join Our Team!" etc. We can keep that as prose? It's not substantive; maybe we can omit. Now produce HTML fragment:

    About the role

    Located in Central Administration, reporting to the Director of Special Education. Application deadline: September 24, 2026.

    • Screens phone calls from parents of potential special education students, determines the area of concern, and refers them to appropriate personnel.
    • Processes paperwork for referrals and placement of students requiring special education services in the East Lansing School District, as well as other districts in Ingham County.
    • Receives and processes IEP paperwork and maintains special education files for active and inactive special education students.
    • Maintains two special education student registry management systems (MIPSE and PowerSchool) for data entry of special education student records.
    • Prepares October/February Count and EOY Submission student enrollment reports and requisite county, state, and federal reports for reimbursement to the school system.
    • Assists staff with troubleshooting Medicaid logging using MIPSE.