Administrative Assistant to Director of K-12 Curriculum and Instruction

About the role

The Administrative Assistant supports the K-12 Director of Curriculum and Instruction, Curriculum and Instruction staff, and K-12 principals. They communicate the requirements and needs of the district to the Director, prepare reports and records, and manage various administrative tasks.

Responsibilities

• Communicates the requirements and needs of the district to the K-12 Director of Curriculum and Instruction
• Maintains confidentiality of reports, evaluations, and other information
• Assists with the coordination of textbook and digital content adoption process
• Processes incoming and outgoing mail
• Places and receives telephone calls, records messages, and informs the Director of Curriculum and Instruction
• Makes travel arrangements for the K-12 Director of Curriculum and Instruction and others
• Supports the back-office process for the implementation of Read to Achieve Summer Camp
• Assists with the coordination of training sessions
• Assists with the maintenance of supplies, materials, and equipment
• Utilizes current technology to complete tasks
• Prepares correspondence and reports as instructed
• Assumes weekly and monthly "Weekly Memo" duties
• Operates a variety of equipment, including computers/laptops, copiers
• Operates a motor vehicle
• Responds appropriately to inquiries or complaints
• Writes using prescribed formats and conforms to all rules of punctuation, grammar, diction, and style
• Interprets and carries out oral and/or written instructions
• Demonstrates continued professional curiosity and growth
• Communicates effectively and efficiently in a variety of settings, using appropriate terminology and etiquette by telephone and email
• Performs basic math functions to understand and interpret data, to balance budgets
• Prepares, reads, and comprehends a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence

Qualifications

• Associate's Degree
• Experience in fiscal budget management
• Experience in using Google and Microsoft programs
• Experience using Google Docs and Spreadsheets
• Ability to effectively express ideas orally and in writing with professionalism

Skills

• Excellent communication skills
• Proficiency in computer software
• Strong organizational and multitasking abilities
• Confidentiality and attention to detail

Benefits

N/A

Pay

N/A

Schedule

12 months