Administrative Assistant to Director of K-12 Curriculum and Instruction

About the role

The Administrative Assistant supports the K-12 Director of Curriculum and Instruction, Curriculum and Instruction staff, and K-12 principals. They also communicate the requirements and needs of the district to the K-12 Director of Curriculum and Instruction.

Responsibilities

• Prepares all required reports and maintains appropriate records for programs for fiscal monitoring and/or audits
• Maintains confidentiality of reports, evaluations, and other information
• Prepares and maintains purchase orders, professional leave forms, contracts, and travel reimbursements
• Performs bookkeeping tasks associated with the Department of Curriculum and Instruction, including preparing and maintaining purchase orders, professional leave forms, contracts, and travel reimbursements
• Disseminates pertinent information regarding funding availability as appropriate to meet programs' needs
• Makes travel arrangements for the K-12 Director of Curriculum and Instruction, curriculum specialists, and others as needed
• Makes necessary arrangements for meetings, including date, location, and time, contacting those who need to attend, and seeing that all materials are prepared on matters to be discussed
• Coordinates training, including date, location, and time, contacting those who need to attend, and ensuring that all training materials are provided
• Aids with the coordination of textbook and digital content adoption process
• Maintains regular filing systems
• Processes all incoming and outgoing mail
• Plays a role in the weekly and monthly "Weekly Memo"
• Acts as a liaison between the Director of Curriculum and Instruction and the school administrative staff
• Serves as a support for the back-office process for the implementation of Read to Achieve Summer Camp
• Operates a variety of equipment, including computers/laptops, copiers
• Operates a motor vehicle
• Listens and communicates effectively in order to gather, convey or exchange information
• Responds appropriately to inquiries or complaints
• Writes using prescribed formats and conforms to all rules of punctuation, grammar, diction, and style
• Interprets and carries out oral and/or written instructions
• Demonstrates continued professional curiosity and growth
• Communicates effectively and efficiently in a variety of settings, using appropriate terminology and etiquette by telephone and email
• Performs basic math functions to understand and interpret data, to balance budgets
• Prepares, reads, and comprehends a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence
• Deals with people beyond giving and receiving instructions

Qualifications

• Associate's Degree
• Experience in Fiscal Budget Management
• Experience in using Google and Microsoft programs
• Experience using Google Docs and Spreadsheets
• Ability to effectively express ideas orally and in writing with professionalism