Administrative Assistant (The Highbridge)

Job Summary

A real estate development and management firm is seeking an Administrative Assistant to support a property manager with a scanning project.

Responsibilities

• Scanning resident paper files and uploading them into the system.
• Reviewing, sorting, and organizing physical resident paper files (removing staples, paperclips, and smoothing pages).
• Operating corporate scanning equipment to accurately convert physical resident folders into high-quality digital formats (PDFs).
• Correctly naming, tagging, and indexing the scanned files according to the firm’s filing conventions to ensure data integrity.
• Navigating the company’s internal database or property management software to upload and securely save the digital files into the correct resident accounts.
• Double-checking scanned documents to ensure pages are readable, no sheets were missed, and files were uploaded to the correct profiles before safely storing or disposing of the original paper documents.

Requirements

• 6 months + of corporate experience.
• 6 months + of MS Office experience.
• Ability to multitask.