Administrative Assistant - The Children's School at Stephens College

About the role

The Administrative Assistant provides administrative support to the Directors of Teacher Certification and The Children’s School at Stephens College (CSSC). The Administrative Assistant also provides administrative support to the program chair, education faculty, and The Children’s School teachers.

Responsibilities

• Provide administrative support for the Children’s School, including responding to inquiries, arranging tours, managing enrollment process, maintaining student files, supporting CSSC teachers and director, collecting and managing data, and interactions supporting parents.
• Purchase and maintain all supplies for the Children’s School and college program.
• Prepare check requests and reconcile expense reports.
• Aid in maintaining budget records and report updates to the CSSC Director.
• Plan and prepare materials for program meetings and events.
• Answer phone calls, prepare written and electronic correspondence with CSSC families and education students.
• Order and pick-up snacks and coordinate lunch for the Children’s School.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned.

Responsibilities To The Education Program

• Provide administrative support for the Director of Teacher Certification, including maintaining certification files, tracking students from date of entry into the Certification programs, assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
• Aid in maintaining budget records and report updates the Education program chair.
• Answer phone calls, prepare written and electronic correspondence with education students.
• Plan and prepare materials for program meetings and events.
• Cookordinator program meetings with the dean’s calendar.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned.

Requirements

• Two to three years administrative experience.
• Strong interpersonal and communication skills.
• Highly organized and detail oriented.
• Ability to multi-task, solve problems, work in a fast-paced environment, and collaborate effectively with multiple offices and personnel.
• Proficient in Microsoft Office software, including spreadsheet tracking of programmatic responsibilities, progress, and completion.
• A working knowledge of office and computer equipment.
• Social media skills that help devise and implement ideas for marketing campaigns.

Preferred/highly Desired Experience

• In higher education.
• Understanding of Instructional Preschool and Elementary Schools/teachers.
• Experience with budget tracking, purchasing, and Adobe software.