Administrative Assistant- STARS School

Responsibilities

• Answer phones, greet visitors, and serve as the primary point of contact for families and community members.
• Maintain student attendance records and follow up with families regarding absences.
• Prepare correspondence, reports, and other school communications.
• Organize and maintain confidential student records and files.
• Cook up schedules, meetings, and appointments for school administration.
• Manage incoming and outgoing mail and monitor office supply needs.
• Aid staff with copying, printing, and other administrative tasks.
• Support the planning and coordination of school events, field trips, and special activities.
• Provide assistance to students who come to the office for support throughout the school day.
• Complete data entry and other record-keeping responsibilities as assigned.
• Work collaboratively with public school districts regarding out-of-district placements, student enrollment documentation, and the collection, maintenance, and transfer of special education records in accordance with applicable regulations and confidentiality requirements.
• Supervise students during lunch, recess, arrival, and dismissal as needed.
• Provide classroom coverage when necessary to ensure continuity of programming and student supervision.
• Perform other duties as assigned by the Executive Director.

Qualifications

• Experience working in a school or educational setting preferred.
• Candidates with a background in education, including experience as a paraprofessional, teaching assistant, substitute teacher, or other student-support role, are strongly encouraged to apply.
• Experience working with student records, special education documentation, and communication with school districts is highly desirable.
• Familiarity with Massachusetts special education processes and Chapter 766 out-of-district placements preferred.
• Familiarity with Orton-Gillingham principles or experience working in a school serving students with dyslexia or language-based learning differences is preferred, but not required.
• Strong organizational and communication skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office and general office technology.
• Excellent interpersonal skills and a positive, team-oriented attitude.
• Ability to maintain confidentiality and exercise sound judgment.

What We Offer

• A salary of $42,000 for the school year.
• A comprehensive benefits package.
• A school-year schedule with holidays and school vacations.
• A supportive, collaborative environment where relationships matter.
• Ongoing opportunities for professional growth and learning.
• The opportunity to be part of a growing school dedicated to helping students become confident, successful learners.

Benefits

• Comprehensive benefits package.

Pay

Salary of $42,000 for the school year.

Schedule

School-year schedule with holidays and school vacations.