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Jobs · Administrative · Oklahoma

Administrative Assistant Starting At 22/hr

Actalent · Chickasha, OK · 6 days ago
On-siteAdministrative$20–$26/hrContract

About the role

The Administrative Assistant provides comprehensive administrative support within a designated business unit, ensuring smooth daily operations and high-quality service to internal and external customers. This role involves handling a variety of clerical and administrative tasks that require sound judgment, attention to detail, and a strong working knowledge of departmental procedures. The position operates under moderate to limited supervision and plays a key role in organizing information, supporting time-sensitive processes, and contributing to the overall efficiency of the team.

Responsibilities

  • Perform a wide range of administrative support duties for the assigned region, district, department, or plant under moderate to limited supervision.
  • Compose, prepare, review, and process documents and correspondence that require judgment, independent analysis, and a solid understanding of departmental and company procedures.
  • Maintain confidentiality of company information, records, and data in all administrative activities.
  • Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department-specific software and systems to complete daily tasks accurately and efficiently.
  • Organize and maintain data, files, and records to support department workflows and ensure information is easy to access and up to date.
  • Effectively and clearly communicate instructions, ideas, and department procedures and policies to customers, employees, and managers.
  • Collaborate and work effectively as a team member within the department, sharing knowledge and supporting colleagues as needed.
  • Participate on inter-departmental teams and projects when requested, contributing expertise and administrative support.
  • Anticipate the needs of customers, management, and the department, and proactively provide recommendations to improve procedures and enhance customer service.
  • Use independent judgment, initiative, and knowledge of department and company goals to plan and accomplish work assignments.
  • Review administrative practices and recommend or initiate corrective actions or improvements to increase efficiency and accuracy.
  • Reach out to knowledgeable contacts inside and outside the department to help resolve issues and answer questions.
  • Provide professional customer service by responding promptly and courteously to inquiries and requests.
  • Perform data entry and clerical tasks with a high degree of accuracy and attention to detail.
  • Support timekeeping and financial processes as needed, using relevant systems where applicable.

Requirements

  • High school diploma or GED.
  • Three years of administrative work experience for the Administrative Assistant level, or one year of administrative work experience for the Administrative Associate level.
  • Demonstrated computer proficiency, including strong skills in Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
  • Ability to organize data, information, and processes in a logical and efficient manner.
  • Strong verbal and written communication skills, with the ability to communicate clearly and professionally.
  • Good analytical and problem-solving skills, with the ability to use independent judgment in handling tasks.
  • Ability to maintain confidentiality of sensitive company information and data.
  • Customer-focused mindset with the ability to respond effectively to the needs of internal and external stakeholders.
  • Ability to work effectively as part of a team and collaborate with colleagues across departments.

Work environment

This is a full-time, onsite contract position based at a facility in Chickasha, Oklahoma, with a standard work schedule of Monday through Friday, 7:30 a.m. to 4:00 p.m. The role is office-based and involves extensive use of computers, Microsoft Office applications, and other department-specific software and systems. The work environment is collaborative and team-oriented, with regular interaction with managers, employees, and customers. The position supports a structured business setting where professionalism, reliability, and confidentiality are essential. Typical office attire is expected in alignment with a professional administrative environment.

Pay

$20.00 - $26.00 per hour. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

Application deadline: October 31, 2026.

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