Administrative Assistant (40 hr Day)
Beth Israel Lahey Health · Needham, MA · 1 mo ago
Administrative$20–$26.92/hrFull-time
We need to output HTML fragment with sections: About the role? The posting includes a job summary paragraph. We can treat that as About the role? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to include sections only when posting has real specific content.
We have:
- Job Summary: Provides administrative support... (prose). Could be About the role.
- Essential Responsibilities: list of duties. Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to include sections only when posting has real specific content.
We have:
- Job Summary: Provides administrative support... (prose). Could be About the role.
- Essential Responsibilities: list of duties. Use - .
- Required Qualifications: list (High School diploma... etc). Could be Requirements or Qualifications.
- Preferred Qualifications: list.
- Competencies: list of competencies (Decision Making, Problem Solving, etc). Could be Skills.
- Physical Nature Of The Job: description (Light work...). Could be maybe part of Requirements? Not a standard heading but could be included under Requirements? But we have headings list; we could include a section for Physical Requirements? Not in list. Might be better to include under Requirements or Qualifications? But we should not invent headings not in list. However we can still include a section with heading like "Physical Requirements" if not in list? The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exclusive? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect only those headings. So we should map content to those.
Thus:
- About the role: job summary paragraph.
- Responsibilities: essential responsibilities list.
- Requirements: maybe combine Required Qualifications and Preferred Qualifications? Or separate? Could have Requirements (required) and Qualifications (preferred). But they said prefer few substantive sections over many thin ones. Could combine required and preferred into Requirements? But they'd lose distinction. Could have Requirements (required) and Qualifications (preferred). Both are allowed headings.
- Skills: competencies list.
- Pay: pay range.
- Schedule: not mentioned; we should not include.
- Benefits: not mentioned; do not include.
Thus we will have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Pay.
We need to preserve all substantive information; do not invent or summarize away detail. Must not repeat job title as heading. Must not put Job ID etc.
We need to remove boilerplate: EEO, equal opportunity, vaccination statement? The vaccination statement is part of posting but maybe considered boilerplate? It's about flu vaccine requirement. Might be considered relevant? It's not a standard heading; we could include as a paragraph under About the role? But it's not about role. It's a condition of employment. Might be considered boilerplate but it's specific to this job. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The flu vaccine requirement is a condition of employment; not exactly EEO. Might be considered legal? It's a health care organization requirement. Could be considered legal boilerplate. Safer to remove? The instruction says remove legal boilerplate. Flu vaccine requirement is a legal/health requirement. I'd remove it.
Also remove "More than 35,000 people working together..." etc as boilerplate.
Also remove "Equal Opportunity Employer/Veterans/Disabled".
Also remove "As a health care organization, we have a responsibility..." etc.
Also remove "Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment."
Also remove "Your skill and compassion can make us even stronger."
Also remove "Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives."
Also remove "Equal Opportunity Employer/Veterans/Disabled".
Also remove "The highest regard for patient confidentiality is an expectation at all times." That's substantive? It's about expectation; could be part of responsibilities? Might keep as part of About the role? It's a statement about expectation; could be included in About the role.
We need to preserve all substantive information: job summary, essential responsibilities, required qualifications, preferred qualifications, competencies, physical nature, pay range.
We need to format lists.
Let's extract content.
Job Summary paragraph: "When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to the outpatient specialty clinics. Verifies insurance eligibility, benefits, referral and authorization requirements for the Clinics. Ensures all exams requiring a Prior Authorization and/or Referral are coordinated through the appropriate insurance provider or intermediary, and documents in electronic medical record. Requires knowledge of CPT codes and ICD-10 codes. Provides administrative support for physicians by answering and screening telephone calls, and taking accurate messages. Schedules patient surgeries, coordinating and communicating with other hospital staff as needed. Types correspondence, manuscripts and documents that may require complex formatting. Checks in patients in CCC as needed. Schedules office appointments and imaging exams as necessary. Manages physician billing as needed.The highest regard for patient confidentiality is an expectation at all times. Acts in a professional manner and puts patient needs first."
We can keep as paragraph.
Essential Responsibilities list: after "Job Description Essential Responsibilities:" we have sentences:
- Secures all required prior authorizations and documents in OMR.
- Makes follow up calls to prior authorization agents as needed to ensure timely turnaround of prior authorization documentation.
- Completes forms including disability, back to work and FMLA for patients.
- Responsible for interviewing patients or their representative, obtaining personal information or verifying information already on file, including emergency numbers, next of kin, employer and insurance information.
- Secures all referrals for outpatient clinic visits and documents in OMR, may include medical clearance, physical therapy, etc.
- Prepare all medical records, as requested from attorneys and set up all peer to peer reviews for Physicians, as needed.
- Secures approval for surgery and ensures medical clearance prior to surgery.
- Schedules patient surgeries, including worker's compensation surgeries, coordinating and communicating with other hospital staff as needed.
We need to make each as
- .
Required Qualifications list:
- High School diploma or GED required.
- 0-1 years related work experience required.
- Ability to work independently with minimal supervision.
- Exhibits excellent customer service.
- Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications list:
- Minimum of 3 years to 5 years in a hospital financial setting, or clinical setting.
- Understanding of hospital collections a plus.
Competencies list: each competency with description.
We need to keep each as
- maybe with the competency name bold? But we just need to preserve detail; we can keep as
- Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
etc.
Physical Nature Of The Job: "Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus". Could be included under Requirements or Qualifications? Maybe under Requirements as a bullet? But we have no specific heading for physical nature. Could add a section "Requirements" and include that as a bullet. However the instruction says prefer few substantive sections over many thin ones. We could add a subsection under Requirements? But we must output only HTML fragment; we can embed a inside Requirements section after the list? Might be okay.
But we have to decide: Should we create a separate section for Physical Nature? Not in list of headings. Might be better to include under Requirements as a paragraph after the list.
Pay: we have pay range $20.00 - $26.92 and explanation. We'll include as
maybe.
Now produce HTML:
About the role
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides administrative support to the outpatient specialty clinics. Verifies insurance eligibility, benefits, referral and authorization requirements for the Clinics. Ensures all exams requiring a Prior Authorization and/or Referral are coordinated through the appropriate insurance provider or intermediary, and documents in electronic medical record. Requires knowledge of CPT codes and ICD-10 codes. Provides administrative support for physicians by answering and screening telephone calls, and taking accurate messages. Schedules patient surgeries, coordinating and communicating with other hospital staff as needed. Types correspondence, manuscripts and documents that may require complex formatting. Checks in patients in CCC as needed. Schedules office appointments and imaging exams as necessary. Manages physician billing as needed. The highest regard for patient confidentiality is an expectation at all times. Acts in a professional manner and puts patient needs first.
Responsibilities
- Secures all required prior authorizations and documents in OMR.
- Makes follow up calls to prior authorization agents as needed to ensure timely turnaround of prior authorization documentation.
- Completes forms including disability, back to work and FMLA for patients.
- Responsible for interviewing patients or their representative, obtaining personal information or verifying information already on file, including emergency numbers, next of kin, employer and insurance information.
- Secures all referrals for outpatient clinic visits and documents in OMR, may include medical clearance, physical therapy, etc.
- Prepare all medical records, as requested from attorneys and set up all peer to peer reviews for Physicians, as needed.
- Secures approval for surgery and ensures medical clearance prior to surgery.
- Schedules patient surgeries, including worker's compensation surgeries, coordinating and communicating with other hospital staff as needed.
Requirements
- High School diploma or GED required.
- 0-1 years related work experience required.
- Ability to work independently with minimal supervision.
- Exhibits excellent customer service.
- Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Physical Nature Of The Job: Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus.
Qualifications
- Minimum of 3 years to 5 years in a hospital financial setting, or clinical setting.
- Understanding of hospital collections a plus.
Skills
- Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
- Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
- Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
- Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
- Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
- Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
- Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respect
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It gives examples but not exclusive? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect only those headings. So we should map content to those.
Thus:
- About the role: job summary paragraph.
- Responsibilities: essential responsibilities list.
- Requirements: maybe combine Required Qualifications and Preferred Qualifications? Or separate? Could have Requirements (required) and Qualifications (preferred). But they said prefer few substantive sections over many thin ones. Could combine required and preferred into Requirements? But they'd lose distinction. Could have Requirements (required) and Qualifications (preferred). Both are allowed headings.
- Skills: competencies list.
- Pay: pay range.
- Schedule: not mentioned; we should not include.
- Benefits: not mentioned; do not include.
Thus we will have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Pay.
We need to preserve all substantive information; do not invent or summarize away detail. Must not repeat job title as heading. Must not put Job ID etc.
We need to remove boilerplate: EEO, equal opportunity, vaccination statement? The vaccination statement is part of posting but maybe considered boilerplate? It's about flu vaccine requirement. Might be considered relevant? It's not a standard heading; we could include as a paragraph under About the role? But it's not about role. It's a condition of employment. Might be considered boilerplate but it's specific to this job. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The flu vaccine requirement is a condition of employment; not exactly EEO. Might be considered legal? It's a health care organization requirement. Could be considered legal boilerplate. Safer to remove? The instruction says remove legal boilerplate. Flu vaccine requirement is a legal/health requirement. I'd remove it.
Also remove "More than 35,000 people working together..." etc as boilerplate.
Also remove "Equal Opportunity Employer/Veterans/Disabled".
Also remove "As a health care organization, we have a responsibility..." etc.
Also remove "Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment."
Also remove "Your skill and compassion can make us even stronger."
Also remove "Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives."
Also remove "Equal Opportunity Employer/Veterans/Disabled".
Also remove "The highest regard for patient confidentiality is an expectation at all times." That's substantive? It's about expectation; could be part of responsibilities? Might keep as part of About the role? It's a statement about expectation; could be included in About the role.
We need to preserve all substantive information: job summary, essential responsibilities, required qualifications, preferred qualifications, competencies, physical nature, pay range.
We need to format lists.
Let's extract content.
Job Summary paragraph: "When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides administrative support to the outpatient specialty clinics. Verifies insurance eligibility, benefits, referral and authorization requirements for the Clinics. Ensures all exams requiring a Prior Authorization and/or Referral are coordinated through the appropriate insurance provider or intermediary, and documents in electronic medical record. Requires knowledge of CPT codes and ICD-10 codes. Provides administrative support for physicians by answering and screening telephone calls, and taking accurate messages. Schedules patient surgeries, coordinating and communicating with other hospital staff as needed. Types correspondence, manuscripts and documents that may require complex formatting. Checks in patients in CCC as needed. Schedules office appointments and imaging exams as necessary. Manages physician billing as needed.The highest regard for patient confidentiality is an expectation at all times. Acts in a professional manner and puts patient needs first."
We can keep as paragraph.
Essential Responsibilities list: after "Job Description Essential Responsibilities:" we have sentences:
- Secures all required prior authorizations and documents in OMR.
- Makes follow up calls to prior authorization agents as needed to ensure timely turnaround of prior authorization documentation.
- Completes forms including disability, back to work and FMLA for patients.
- Responsible for interviewing patients or their representative, obtaining personal information or verifying information already on file, including emergency numbers, next of kin, employer and insurance information.
- Secures all referrals for outpatient clinic visits and documents in OMR, may include medical clearance, physical therapy, etc.
- Prepare all medical records, as requested from attorneys and set up all peer to peer reviews for Physicians, as needed.
- Secures approval for surgery and ensures medical clearance prior to surgery.
- Schedules patient surgeries, including worker's compensation surgeries, coordinating and communicating with other hospital staff as needed.
We need to make each as
inside Requirements section after the list? Might be okay. But we have to decide: Should we create a separate section for Physical Nature? Not in list of headings. Might be better to include under Requirements as a paragraph after the list. Pay: we have pay range $20.00 - $26.92 and explanation. We'll include as
maybe. Now produce HTML:
About the role
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Provides administrative support to the outpatient specialty clinics. Verifies insurance eligibility, benefits, referral and authorization requirements for the Clinics. Ensures all exams requiring a Prior Authorization and/or Referral are coordinated through the appropriate insurance provider or intermediary, and documents in electronic medical record. Requires knowledge of CPT codes and ICD-10 codes. Provides administrative support for physicians by answering and screening telephone calls, and taking accurate messages. Schedules patient surgeries, coordinating and communicating with other hospital staff as needed. Types correspondence, manuscripts and documents that may require complex formatting. Checks in patients in CCC as needed. Schedules office appointments and imaging exams as necessary. Manages physician billing as needed. The highest regard for patient confidentiality is an expectation at all times. Acts in a professional manner and puts patient needs first.
Responsibilities
- Secures all required prior authorizations and documents in OMR.
- Makes follow up calls to prior authorization agents as needed to ensure timely turnaround of prior authorization documentation.
- Completes forms including disability, back to work and FMLA for patients.
- Responsible for interviewing patients or their representative, obtaining personal information or verifying information already on file, including emergency numbers, next of kin, employer and insurance information.
- Secures all referrals for outpatient clinic visits and documents in OMR, may include medical clearance, physical therapy, etc.
- Prepare all medical records, as requested from attorneys and set up all peer to peer reviews for Physicians, as needed.
- Secures approval for surgery and ensures medical clearance prior to surgery.
- Schedules patient surgeries, including worker's compensation surgeries, coordinating and communicating with other hospital staff as needed.
Requirements
- High School diploma or GED required.
- 0-1 years related work experience required.
- Ability to work independently with minimal supervision.
- Exhibits excellent customer service.
- Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Physical Nature Of The Job: Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus.
Qualifications
- Minimum of 3 years to 5 years in a hospital financial setting, or clinical setting.
- Understanding of hospital collections a plus.
Skills
- Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
- Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
- Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.
- Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
- Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
- Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
- Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respect