Administrative Assistant, Special Education Supervisor

Summary

Performs a variety of secretarial and clerical duties for the department using standard procedures and assists the Special Education Supervisor with their duties. This person interacts with district staff, parents of special education students, and other agency staff. Also provides department coverage for other secretaries during breaks and absences.

Essential Functions

• Uses a variety of computer software and maintains special education student records
• Maintains required federal and state paperwork for special education students
• Maintains timelines in compliance with state guidelines
• Provides information necessary to complete state and federal reports
• Distributes information and reports
• Maintains student confidentiality
• Processes purchase orders
• Maintains students records in accordance with FERPA requirements
• Arranges and coordinates meetings and appointments
• Responds to questions from staff and parents
• Completes all other duties required to operate the department
• Additional duties as assigned by supervisor

Education and Certification

• High School Diploma/GED
• Additional secretarial training preferred

Experience

• 5–7 years total, with at least 2 years in education or a related field

Skills

• Extensive knowledge and application of computer software such as Microsoft Office
• Good written and oral communication
• Ability to multitask
• Conflict resolution
• Ability to work under timelines
• Familiarity with general office equipment including computers

Physical Requirements

Sedentary: involves sitting most of the time. Incumbent should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects.