Administrative Assistant, SNC (FT Days)

About the role

The Administrative Assistant supports the work of the Nursing Home Administrator, performing all duties that are appropriate to the age-specific needs of the patients served.

Responsibilities

• Performs all secretarial duties and related clerical activities as required by the NHA
• Screens visitors and telephone calls
• Directs unrelated matters to appropriate personnel
• Arranges meetings and conferences, schedules interviews and appointments, and maintains business calendar for AVP/Administrator
• Makes arrangements for seminars, hotel reservations and travel arrangements
• Assists with maintaining Kronos Dimensions, including nursing and therapy departments/ cost centers / transfers / recording of PTO as requested
• Assists with timecard approvals when designated by NHA
• Creates payroll reports as needed for analysis by NHA
• Maintains personnel files, certifications, licenses, performance appraisals, CPR, physician credentialing, etc.
• Tracks and verifies personnel licenses and certifications
• Provides copies to HR
• Maintains up-to-date policy and procedure manuals for the administrative office under oversight of Nursing Home Administrator
• Attends internal meetings as requested by NHA
• Prepares agenda, takes minutes, transcribes, and distributes as necessary
• Inventories, monitors, and orders medical and office supplies for administration offices
• Submits purchase requisitions, check requests, and petty cash receipts as needed
• Types new, and makes appropriate revisions to policies and forms, as directed by NHA
• Maintains policy and procedure manuals for SNF
• Maintains all administrative files for internal and external correspondence, including all regulatory updates
• Creates and files HR Confidential Employee forms
• Creates and sends requests to IT for user logins to IT systems
• Maintains records for Department of Health surveys and all other documentation as directed by Nursing Home Administrator

Requirements

• High school diploma or equivalent with courses related to secretarial business skills or equivalent required
• Minimum of five (5) years secretarial experience required