Administrative Assistant, Senior

About the role

Located in Stony Brook, NY. This position requires the incumbent to provide administrative support to the Department. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. StaffCo is a Professional Employer Organization (PEO) that employs Stony Brook Clinical Practice Management Plan employees under a professional employer agreement with SUNY, handling payroll, HR services, and employment responsibilities, while SUNY Stony Brook Hospital handles operations and licensure.

Responsibilities

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

Required Qualifications

• Associates Degree, in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Must have excellent expressive and written communication skills.
• Must be highly organized and able to multi‑task.
• Must be proficient in Microsoft Office Word and Excel.

Preferred Qualifications

• Bachelor’s Degree in related field.
• Administrative Assistant experience in a healthcare setting.
• Proficiency using Microsoft Office PowerPoint and Access.

Physical Demands

The role is largely sedentary, requiring the employee to remain stationary for most of the day. While performing duties, the employee must communicate accurately with patients, staff, and medical providers. Any additional physical demands will be outlined by management.

Pay

$25.27 – $31.58 per hour. The compensation philosophy aims to provide marketable compensation based on relevant experience and education; individual compensation discussions begin during hiring and may occur during reviews or promotions. Salaries vary depending on experience, education, and market conditions, with HR determining equitable salary.

Schedule

Full Time, Monday – Friday; 8:30 AM – 5:00 PM.