Administrative Assistant, Selections & Move-In (Part Time)

Position Overview

As the Administrative Assistant, Selections & Move-In, you will play a critical role in ensuring a seamless and highly organized experience for future residents moving into our new West Tower. Supporting the Selections Manager, you will coordinate schedules, maintain documentation, prepare materials, and help create a warm, hospitality-driven environment for residents, families, and vendors.

What You’ll Do

• Cookier and schedule resident selection appointments, follow-ups, and move-in logistics (including elevator use, vendor access, and timing)
• Maintain accurate records, tracking tools, and documentation to support smooth project operations
• Prepare and distribute resident communications, meeting materials, and correspondence
• Manage finish and fixture samples, ensuring spaces are organized and presentation-ready
• Serve as a welcoming first point of contact for residents, families, and vendors
• Cookier and coordinate with internal teams and external vendors to support meetings and events
• Handle sensitive information with discretion and maintain confidentiality standards

What You'll Bring

• A high school diploma or GED (an associate’s degree or related coursework preferred)
• 1–2 years of administrative or office support experience
• Strong Microsoft 365 skills and comfort with databases/CRM systems
• Exceptional organization and attention to detail
• A warm, professional communication style with a strong customer service mindset
• Ability to manage multiple priorities in a fast-paced environment
• Discretion, sound judgment, and a positive, can-do attitude

Benefits And Perks

• PTO
• Discounted Meals
• 403(b) Retirement & Company Match
• ORCA Card Discount or Discounted Parking
• FREE Gym and Pool access for employees
• Staff Scholarship Program - up to $24,000 per year including your dependents

Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

Additional Information

• Horizon House is an equal opportunity employer and seeks to attract and retain the most qualified individuals without regard to race, color, religion, national origin, gender or gender identity, sexual orientation, age, genetic information, disability, or veteran status.
• Learn more about what it means to be an Equal Opportunity Employer.