Administrative Assistant, School of Business Administration

Position Summary Provide high-level administrative support by performing administrative functions and handling information requests to faculty and students in the School of Business Administration. Essential Job Functions Perform general office duties, such as, typing, ordering supplies, and maintaining files and records management systemGreet visitors and address their needsOpen, sort, and distribute incoming correspondence, including faxes and e-mailsFile and retrieve institution documents, records, and reportsPrepare reports, invoices, letters, memorandums, and other documents using Microsoft Word, Excel Spreadsheets for all Faculty in the departmentMake travel arrangements for Faculty in the departmentCoordinate and set-up meetings and conferencesAttend meetings as requested to record MinutesCompile, transcribe and distribute Minutes of meetingsAssist with overall maintenance of the officeOther duties as assigned by the Supervisor Knowledge Skills And Abilities Excellent technology skillsGood writing, analytical and problem-solving skillsKnowledge of principles and practices of the College, planning, records management and general administrationAbility to communicate effectivelyAbility to operate standard office equipment, including, but not limited to, computers, telephone systems, calculators, copiers and facsimile machinesAbility to follow oral and written instructions Minimum Education Or Qualifications Associate Degree preferred or high school diploma, or equivalent Experience Commensurate with roles and responsibilities Physical Requirements The sum of all requirements should equal 100%. Lifting: 2% Standing: 4% Sitting: 90% Walking: 4%