Administrative Assistant (San Diego)

About the role

The administrative assistant role is hybrid, with the expectation of in-office attendance a minimum of three days per week. This position is full-time/non-exempt.

Responsibilities

• Managing calendars and scheduling and coordinating meetings (client and internal).
• Coordinating and managing travel.
• Processing and submitting expense reports in a timely and accurate manner.
• Cooking and coordinating office events.
• Drafting emails, communications, and presentations.
• Generating reports.
• Collaborating with office assistants to ensure smooth day-to-day operations of the office, fostering a professional, positive, and engaging office culture.

Qualifications

• Minimum three years of recent experience in administrative services or a customer service–related role.
• CAP, PACE, or bachelor’s degree from an accredited college/university preferred.
• Proficiency in full Microsoft Office suite.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
• Solid analytical and research skills including the ability to take initiative in identifying solutions and communicating findings.
• Ability to learn firmwide applications.
• Strong verbal/written communication.
• Exceptional interpersonal skills and proven experience in fostering positive working relationships with stakeholders and peers at all levels.
• Proven ability to handle confidential information with discretion, maintaining tact and diplomacy.
• Self-motivated with a strong work ethic; dedicated to the quality, quantity, and timeliness of results.