Administrative Assistant - Sales Support

About the Role

The Administrative Assistant – Sales Support provides administrative, reporting, research, and coordination support to the Regional Sales Leader and regional sales team. This role improves sales team efficiency by maintaining accurate sales information, preparing reports and meeting materials, coordinating activities, supporting Salesforce data quality, and tracking follow‑up items and commitments.

Responsibilities

• Sales and Operations Coordination: Coordinate administrative activities and information flow among sales, operations, project teams, marketing, finance, dispatch, and other internal partners. Gather information and prepare materials for turnover meetings, post‑mortems, quote‑to‑job reviews, contracts, and other sales/operations activities; take notes and track follow‑up items when requested.
• Lead, Account, Proposal, and Contract Administration: Track incoming leads from dispatch, the company website, and other sources; route leads to the appropriate sales representative based on leadership direction and support follow‑up. Maintain proposal tracking information (customer, job, close date, sent date, age, next steps, won/lost results and reasons) and gather contract information for review.
• Salesforce, Pipeline, Forecasting, and Reporting: Run and distribute pipeline, proposal, forecasting, trailing pipeline, and other sales reports. Review information for outdated opportunities, past‑due close dates, incomplete records, and other data‑quality concerns; process approved updates to sales assignments, customer information, locations, branches, close dates, and self‑generated opportunities.
• PAR and Sales Meeting Preparation: Prepare performance and activity review materials using dashboard information, including month‑to‑date and year‑to‑date results against goal, 90‑day commitments, and pipeline information. Update presentations with the latest data.
• Sales Resources, Research, Events, and Marketing Support: Maintain organized and current sales resources in Teams, OneDrive, and shared folders (playbooks, sales processes, onboarding materials, training resources, certificates of insurance, customer setup documents). Pull requested prospect information from research tools, maintain networking association information, assist with coordinating customer events, and partner with Marketing to order and organize sales materials.
• Onboarding, Recognition, and General Sales Support: Coordinate administrative onboarding activities for new sales employees (schedules, system‑access requests, sales cohort details, travel coordination). Support Salesperson of the Quarter and Salesperson of the Year recognition by compiling performance information, collecting team feedback, and coordinating awards, gift cards, and presentation materials.

Requirements

• High school diploma required.
• Associate’s or Bachelor’s degree preferred in Business, Sales, Marketing, Communications, or a related field.
• 2+ years of administrative, sales support, customer service, operations support, or related experience.

Skills

• Proficiency with Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, and OneDrive.
• Experience working with dashboards, spreadsheets, shared document libraries, and presentation materials.
• Basic understanding of sales pipeline, proposals, forecasting, and CRM data quality.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k) with company match.
• Vacation time, sick time, and paid holidays.
• Paid parental leave.
• Short‑Term Incentive Plan.
• Additional benefit details available at Harris employee benefits page.

Pay

Pay Range: $19.42 – $29.14 per hour. The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.