Administrative Assistant - Reston, VA

Qualifications

• Some experience in a similar role highly desired
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently with minimal supervision
• Bilingual Spanish skills a plus but not required

Responsibilities

• Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team.
• Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions.
• Perform other duties as assigned

Benefits

Occasional travel may be required

Pay

The compensation range for this role is $18.00 - $25.50.

Schedule

The role is based in an office environment with prolonged periods of sitting at a desk and working on a computer.

Requirements

The ability to frequently lift and/or move up to 15 pounds.