Administrative Assistant/Receptionist

Premier regional general contractor and construction manager with 1000+ employees and over $1 billion in annual revenues performing work across the Mid-Atlantic region. Consistently ranked in the “Top 100 Builders” nationally by the Engineering News Record. Voted one of Pittsburgh’s “Best Places to Work” multiple times.

About the role

Assist the Accounting group by ensuring invoices are properly routed to the appropriate Admin for processing. This is an entry-level, non-exempt position. Remote work is not an option.

Responsibilities

• Review and sort a high volume of invoices from Vendors on a daily basis
• Assist in maintaining vendor records
• Contact vendors to verify banking information
• Review monthly statements to determine missing invoices
• Assist in verifying basic invoice details
• Serve as primary backup to the Receptionist:
  • Answer, screen, and forward incoming phone calls
  • Receive packages, letters, etc., and sign for parcels
• Perform other clerical support duties, such as typing memos, letters, and listings, completing external mailings
• Perform additional assignments per supervisor’s direction

Requirements

• High school diploma or equivalent
• Some accounting experience preferred
• Organization, communication, and interpersonal skills
• Customer service attitude, pleasant demeanor, and professional appearance
• Proficiency with computers, specifically Microsoft Office applications, and basic typing skills
• Experience in a professional office setting a plus but not required

Benefits

• Medical, dental, and vision coverage
• 401k with company match
• Annual bonus
• Incredible profit-sharing plan
• Free employee parking