Administrative Assistant/Receptionist

POSITION RESPONSIBILITIES AND DUTIES

• Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments.
• Provide administrative support for the staff such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
• Operate personal computer to compose and edit correspondence from dictation, verbal direction, or from knowledge of established division/department policies; may prepare, transcribe, compose, type, edit, and distribute correspondence.
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.
• Aid division/department in problem solving, project planning, and development and execution of stated goals and objectives.
• Establish, maintain, and update files, databases, records, and/or other documents.
• Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely response to a variety of routine inquiries.
• Requisition supplies, printing, maintenance, and other services.
• Run miscellaneous errands; pick up deliveries as required or directed.
• Maintain professional manner with clients and employees.

SKILLS OR EXPERIENCE REQUIREMENTS

• High School Diploma or GED
• Three years of office/clerical experience or equivalent
• Ability to keyboard 50-60 wpm accurately
• Word processing and/or data entry skills
• Proficient knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Ability to make administrative/procedural decisions and judgments
• Ability to create, compose, and edit written materials
• Reliability, dependability and flexibility

SUMMARY OF BENEFITS

• Medical
• Dental
• Vision
• 401(k) with company matching
• Employee Stock Ownership Program (ESOP)
• Individual stock ownership
• Paid vacation
• Paid sick leave
• Paid holidays
• Bereavement leave
• Employee assistance program
• Pre-tax flexible spending accounts
• Basic term life insurance and AD&D
• Business travel accident insurance
• Short and long term disability
• Financial wellness coaching
• Educational assistance
• Care.com membership
• ClassPass fitness membership
• DashPass delivery membership

Voluntary Benefits

• Additional term life insurance
• Long term care insurance
• Critical illness and accidental injury insurance
• Pet insurance
• Legal plan
• Identity theft protection
• Other voluntary benefit options