Administrative Assistant/Receptionist

About the role

ExacTech is adding an experienced Administrative Assistant/Receptionist to our team. This full-time, hourly position is a dual role: you will be the "face" of our office, greeting visitors and managing front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a proactive multitasker with strong communication skills and a customer-first attitude.

Responsibilities

• Front-Desk Reception:
  • Greet and welcome guests warmly as they arrive; maintain a professional and tidy lobby area.
  • Manage a multi-line phone system, directing calls and taking detailed messages as needed.
  • Oversee office security by following visitor protocols and managing guest logs.
• Administrative Operations:
  • Assist with document production, including drafting reports, data entry, memos, and presentations.
  • Support inventory, scheduling, and accounting tasks as well as basic data entry and data reporting.
  • Assist with incoming/outgoing mail, deliveries, and courier services.

Requirements

• High school diploma or GED required.
• 3+ years of experience in an administrative, data entry, receptionist, or customer service role.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new office software and equipment.
• Professional phone etiquette and clear verbal articulation.
• Proven ability to multitask and prioritize deadlines in a fast-paced environment.
• High level of discretion for handling confidential information.
• Strong interpersonal skills and the ability to build relationships across all organizational levels.

Benefits

• Health, dental, vision, and life insurance plans available the first of the month following your date of hire.
• Eligibility in our 401K benefit plan with company match after 30 days of employment.
• Participation in the company’s semi-annual discretionary bonus plan.
• Paid vacation and holidays available upon hire.
• Health Savings Account (HSA) plan with employer contribution.
• Job training and advancement opportunities.