Administrative Assistant/Receptionist

About the role

Join a fast-paced financial services organization where you'll serve as a trusted partner to senior executives, managing high-level priorities while helping drive the success of a dynamic New York office.

Responsibilities

• Manage complex calendars, including scheduling meetings and resolving conflicts.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations for internal and external use.
• Act as a point of contact for internal and external stakeholders, ensuring effective communication.
• Handle confidential information with professionalism and discretion.
• Support the preparation and coordination of events and meetings.
• Assist in managing departmental budgets, invoices, and expense reports.
• Provide general administrative support to ensure smooth daily operations.

Requirements

• 2-5 years as an Administrative Assistant; finance experience is preferred.
• Strong organizational and multitasking skills to manage multiple priorities effectively.
• Experience with calendar management, travel coordination, and document preparation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information with care.
• A proactive and adaptable approach to problem-solving.

Benefits

• Comprehensive benefits package.

Pay

Competitive annual salary between $65,000 and $75,000.