Administrative Assistant/Receptionist

About the role

Corgan is an in-office work environment that values camaraderie, collaboration, curiosity, and creativity. The firm is actively recruiting a dynamic Administrative Assistant/Receptionist to join the Durham team, providing flexible day-to-day office support and serving as the primary receptionist while contributing to a welcoming and supportive workplace.

Responsibilities

• Provide flexible day-to-day office support, proactively assisting with administrative, reception, facilities, and team needs as they arise
• Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
• Serve as the primary receptionist for the office, greeting visitors, answering the door, directing guests to the appropriate area or person, and creating a professional, welcoming experience
• Support visitor procedures, including maintaining sign-in/sign-out documentation and coordinating visitor notifications, building access, and badges as needed
• Process expense statements for office leaders, including officer expense reporting support as requested
• Provide calendar, travel, and administrative support for designated senior leaders, as needed
• Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, refreshments, and post-meeting cleanup
• Maintain conference room readiness before and after meetings that require setup, ensuring spaces are cleared of meeting and presentation materials and prepared for the next use
• Support general office calendar needs, including office-wide meetings, events, visitor activities, and community initiatives
• Plan, coordinate, and assist with setup for office-wide social events, Lunch-and-Learns, All Staff Meetings, and other office gatherings
• Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared and the employee feels welcomed and oriented to the team and office
• Prepare routine correspondence and other administrative documents as requested
• Answer and screen telephone calls and arrange conference calls
• Manage incoming and outgoing mail, courier services, package deliveries, and related distribution to appropriate staff members
• Order, receive, inventory, and restock office, mailroom, supply room, kitchen, pantry, coffee, beverage, and related supplies
• Help maintain kitchen and shared spaces, including loading, unloading, and starting dishwashers; wiping counters; and keeping supplies stocked
• Coordinate with building management on maintenance requests, building tickets, alarms, loading dock access, and related office needs
• Maintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials
• Provide additional administrative support for office meetings, communications, and other day-to-day office needs as assigned

Qualifications

• Bachelor’s or Associate degree preferred, along with 4+ years’ experience; or an equivalent combination of education and experience
• Prior experience in a people-facing administrative, office services, or receptionist role is preferred

Skills

• Strong organizational and communication skills, with high attention to detail and a “can-do” attitude
• Ability to multitask, manage competing priorities, and adapt to changing office needs
• Proficient Microsoft Office skills required, including Outlook, Word, PowerPoint, and Excel
• Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience
• Comfortable interacting regularly with employees, clients, visitors, vendors, suppliers, and building management contacts
• Proactive and flexible, with a willingness