Administrative Assistant Real Estate Office

About the role

This is a floating position between our offices on different days, serving as a liaison between Agents and Departments within the organization, including Marketing.

Responsibilities

• Create a collaborative environment between Agents and internal departments.
• Provide administrative support to Agents, including generating letters, copying, faxing, assisting with mailings, and responding to general inquiries.
• Assist Agents with uploading photos for their listings.
• Enter listings into the listing systems and proof-check them.
• Order and track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail and create a mailing tracker to be sent to Marketing.
• Proofread all deliverables, communications, and marketing materials.
• Ensure consistency and standards are met on all work products.
• Maintain the Agent mailbox directory.
• Format and produce production-ready marketing pitching materials for client and prospect presentations, ensuring quality, accuracy, and integrity.
• Provide back-up administrative support and assist with special projects as needed.

Requirements

• Professional and courteous demeanor with exceptional communication, customer service, and interpersonal skills.
• High degree of proficiency with MS Office products, including Word, Excel, PDF Converter, Outlook, and OneDrive.
• Ability to maintain the highest level of confidentiality and handle sensitive material.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
• 2-3 years of administrative support experience required.

Schedule

Friday through Tuesday, 9:30 AM – 5:00 PM.

Benefits

This is a full-time position eligible to participate in all of the Company's benefits after meeting the eligibility period.