Administrative Assistant Real Estate Office

Responsibilities

• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Marketing.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Aid Agents with uploading photos for their listings and responding to general inquiries.
• Enter listings into the listing systems and proof check.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail and create the mailing tracker to be sent to Marketing.
• Proof read all deliverables, communications, etc.
• Maintain consistency and standards on all work products.
• Manage the Agent mailbox directory.
• Format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations.
• Maintain overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.

Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, PDF Converter, and Outlook and OneDrive.
• Ability to maintain the highest level of confidentiality.
• Strong organizational/time management skills required.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Strong Office Skills necessary.
• 2-3 years of administrative support experience required.

Pay

Salary is commensurate with experience.

Schedule

Hours are Friday through Tuesday 9.30am-5pm.

Benefits

This is a Full-time position and eligible to participate in all of the Company's benefits after meeting its eligibility period.