Administrative Assistant – Purchasing, Accounts Receivable & Front Desk

Responsibilities

• Greet and assist visitors, customers, vendors, and employees
• Answer and direct incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean and professional front office area
• Aid with filing, data entry, scanning, and document management
• Support various administrative projects as assigned
• Create and process purchase orders
• Absorb and communicate with vendors regarding orders, deliveries, and pricing
• Maintain purchasing records and documentation
• Track orders and follow up on outstanding deliveries
• Absorb and manage inventory-related paperwork and reporting
• Generate and distribute customer invoices
• Process incoming payments and maintain customer account records
• Absorb and resolve past due accounts
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate financial records and documentation
• Support accounting functions as needed

Qualifications

• Previous administrative, office, accounting, purchasing, or customer service experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Attention to detail and accuracy
• Ability to handle confidential information professionally
• Proficiency in Microsoft Office, including Outlook, Excel, and Word
• Ability to prioritize multiple tasks in a fast-paced environment

Schedule

Monday through Friday 7:45 AM – 4:15 PM

Pay

Starting pay is $17.00–$19.00 per hour, with the potential for a higher starting rate based on relevant experience, skills, and qualifications.

Benefits

We offer a competitive benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays