Administrative Assistant / Proposal Coordinator
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly.
We have:
- About Basin Engineering & Surveying (description of firm). Could be "About the role"? Actually "About the role" is generic; but we can use "About the role" heading for description of role? The posting includes "The role" section describing duties. Also "What We Are Looking For" (requirements/qualifications). Also "What Is In It For You" includes pay and benefits.
We need sections only when posting has real specific content. So we can have:
About the role
with description of duties (managing calendars, proposals, etc.)
Responsibilities
maybe same as duties? Could combine. But we need to avoid thin sections. Perhaps we can have one section "About the role" covering responsibilities.
Then Requirements
or Qualifications
for "What We Are Looking For". Could use "Qualifications". Then Benefits
for benefits package. Also Pay
for salary range.
We must not repeat job title as heading. No Job ID.
We must use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate.
Let's extract content:
Job posting text:
Administrative Assistant / Proposal Coordinator | Metairie, LA | Full-time | $50,000 to $62,000
Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better.
About Basin Engineering & Surveying Basin is headquartered in Metairie, in the New Orleans metro, with a second office in Vestavia Hills, Alabama. Led by founders Wesley Eustis and Daniel Bobeck, the firm provides civil site design, structural engineering, land surveying, public works, and drone services. Its engineering licenses span roughly 26 states, a wide footprint for a firm its size, so the work it pursues is varied and the pipeline stays full.
The role Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current.
What We Are Looking For Three or more years in an administrative, office coordinator, or proposal coordinator roleHands-on experience assembling formal document packages such as proposals, bids, RFQ or RFP responses, or contract and permit packagesStrong Word, Excel, Outlook, and Adobe Acrobat skillsCareful writing and proofreading, and a track record of hitting hard deadlinesThe ability to work in person at our Metairie office
What Is In It For You $50,000 to $62,000 base, depending on experienceA benefits package with medical, dental, vision, life insurance, and retirement savingsDirect work with the founders, not layers of managementOwnership of the proposal process, with room to improve how the firm wins workSteady, varied work at a firm licensed in roughly 26 states If you are an organized administrative professional who takes pride in getting important documents right and out the door on time, we would like to hear from you.
We need to remove boilerplate like application instructions (none). Also remove duplicated lines? Not seeing duplicates.
We need to preserve all substantive info.
Now structure:
About the role
maybe include description of firm and role? Actually "About Basin Engineering & Surveying" is about firm. Could be part of "About the role". But we could also have separate "About the company" but not in allowed headings list. The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those.
Thus:
- About the role: description of role and firm? Could include both.
- Responsibilities: list of duties (managing calendars, proposals, etc.)
- Requirements/Qualifications: list of qualifications.
- Skills: maybe list of software skills.
- Benefits: list of benefits.
- Pay: salary range.
We should avoid thin sections; maybe combine Skills into Requirements.
But we need to follow instruction: use headings only when posting has real specific content. So we can include all that have content.
Let's extract:
About the role: The role description: "Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current."
Also earlier paragraph about why Basin Engineering: "Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better."
We could include that in About the role.
Responsibilities: Could be same as above but maybe we separate duties into list.
But we need to avoid duplication. Perhaps we put the narrative in About the role (paragraph) and then Responsibilities as a bullet list of duties.
Let's list duties:
- Managing calendars, scheduling meetings and travel
- Handling correspondence
- Preparing documents
- Keeping files and records in order
- Tracking proposal deadlines and addenda
- Pulling together staff resumes, project descriptions, required forms
- Collecting licenses and paperwork from subconsultants
- Formatting proposal package
- Submitting via agency portal or delivering by hand
- Maintaining library of standard proposal content
- Keeping capabilities statements and project sheets current
Now Requirements/Qualifications:
- Three or more years in an administrative, office coordinator, or proposal coordinator role
- Hands-on experience assembling formal document packages such as proposals, bids, RFQ or RFP responses, or contract and permit packages
- Strong Word, Excel, Outlook, and Adobe Acrobat skills
- Careful writing and proofreading, and a track record of hitting hard deadlines
- Ability to work in person at our Metairie office
Skills: Could be the software skills but already in requirements. Could separate but might be thin. Maybe we keep Skills heading for software skills.
Benefits:
- Medical, dental, vision, life insurance, and retirement savings
Pay:
- $50,000 to $62,000 base, depending on experience
Other info: Direct work with founders, ownership of proposal process, steady varied work at firm licensed in roughly 26 states. Could be part of Benefits or maybe a separate section like "What's In It For You" but not in allowed headings. Could incorporate into Benefits or maybe a separate "About the role"? But we have to avoid filler. Could add a bullet under Benefits? Actually those are more like "What's In It For You" besides pay and benefits. Could be part of Benefits? Not exactly. Could be a separate section like "Additional Perks" but not allowed. Maybe we can incorporate them into Benefits as additional bullet points: direct work with founders, ownership of proposal process, steady varied work, firm licensed in 26 states. But those are not typical benefits but still part of "What Is In It For You". The instruction: include a section ONLY when posting has real specific content for it — never emit a heading followed by filler/placeholder text. So we can create a section like "Benefits" and include all those items (including medical etc.) as bullet list. That seems okay.
Pay section: just salary.
We must not repeat job title as heading.
Now produce HTML fragment:
About the role
Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better.
Basin is headquartered in Metairie, in the New Orleans metro, with a second office in Vestavia Hills, Alabama. Led by founders Wesley Eustis and Daniel Bobeck, the firm provides civil site design, structural engineering, land surveying, public works, and drone services. Its engineering licenses span roughly 26 states, a wide footprint for a firm its size, so the work it pursues is varied and the pipeline stays full.
Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current.
Then Responsibilities as list:
Responsibilities
- Managing calendars, scheduling meetings and travel
- Handling correspondence
- Preparing documents
- Keeping files and records in order
- Tracking proposal deadlines and addenda
- Pulling together staff resumes, project descriptions, and required forms
- Collecting licenses and paperwork from subconsultants
- Formatting proposal package
- Submitting via agency portal or delivering by hand
- Maintaining library of standard proposal content
- Keeping capabilities statements
for prose. We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate. Let's extract content: Job posting text: Administrative Assistant / Proposal Coordinator | Metairie, LA | Full-time | $50,000 to $62,000 Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better. About Basin Engineering & Surveying Basin is headquartered in Metairie, in the New Orleans metro, with a second office in Vestavia Hills, Alabama. Led by founders Wesley Eustis and Daniel Bobeck, the firm provides civil site design, structural engineering, land surveying, public works, and drone services. Its engineering licenses span roughly 26 states, a wide footprint for a firm its size, so the work it pursues is varied and the pipeline stays full. The role Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current. What We Are Looking For Three or more years in an administrative, office coordinator, or proposal coordinator roleHands-on experience assembling formal document packages such as proposals, bids, RFQ or RFP responses, or contract and permit packagesStrong Word, Excel, Outlook, and Adobe Acrobat skillsCareful writing and proofreading, and a track record of hitting hard deadlinesThe ability to work in person at our Metairie office What Is In It For You $50,000 to $62,000 base, depending on experienceA benefits package with medical, dental, vision, life insurance, and retirement savingsDirect work with the founders, not layers of managementOwnership of the proposal process, with room to improve how the firm wins workSteady, varied work at a firm licensed in roughly 26 states If you are an organized administrative professional who takes pride in getting important documents right and out the door on time, we would like to hear from you. We need to remove boilerplate like application instructions (none). Also remove duplicated lines? Not seeing duplicates. We need to preserve all substantive info. Now structure:
About the role
maybe include description of firm and role? Actually "About Basin Engineering & Surveying" is about firm. Could be part of "About the role". But we could also have separate "About the company" but not in allowed headings list. The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should map content to those. Thus: - About the role: description of role and firm? Could include both. - Responsibilities: list of duties (managing calendars, proposals, etc.) - Requirements/Qualifications: list of qualifications. - Skills: maybe list of software skills. - Benefits: list of benefits. - Pay: salary range. We should avoid thin sections; maybe combine Skills into Requirements. But we need to follow instruction: use headings only when posting has real specific content. So we can include all that have content. Let's extract: About the role: The role description: "Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current." Also earlier paragraph about why Basin Engineering: "Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better." We could include that in About the role. Responsibilities: Could be same as above but maybe we separate duties into list. But we need to avoid duplication. Perhaps we put the narrative in About the role (paragraph) and then Responsibilities as a bullet list of duties. Let's list duties: - Managing calendars, scheduling meetings and travel - Handling correspondence - Preparing documents - Keeping files and records in order - Tracking proposal deadlines and addenda - Pulling together staff resumes, project descriptions, required forms - Collecting licenses and paperwork from subconsultants - Formatting proposal package - Submitting via agency portal or delivering by hand - Maintaining library of standard proposal content - Keeping capabilities statements and project sheets current Now Requirements/Qualifications: - Three or more years in an administrative, office coordinator, or proposal coordinator role - Hands-on experience assembling formal document packages such as proposals, bids, RFQ or RFP responses, or contract and permit packages - Strong Word, Excel, Outlook, and Adobe Acrobat skills - Careful writing and proofreading, and a track record of hitting hard deadlines - Ability to work in person at our Metairie office Skills: Could be the software skills but already in requirements. Could separate but might be thin. Maybe we keep Skills heading for software skills. Benefits: - Medical, dental, vision, life insurance, and retirement savings Pay: - $50,000 to $62,000 base, depending on experience Other info: Direct work with founders, ownership of proposal process, steady varied work at firm licensed in roughly 26 states. Could be part of Benefits or maybe a separate section like "What's In It For You" but not in allowed headings. Could incorporate into Benefits or maybe a separate "About the role"? But we have to avoid filler. Could add a bullet under Benefits? Actually those are more like "What's In It For You" besides pay and benefits. Could be part of Benefits? Not exactly. Could be a separate section like "Additional Perks" but not allowed. Maybe we can incorporate them into Benefits as additional bullet points: direct work with founders, ownership of proposal process, steady varied work, firm licensed in 26 states. But those are not typical benefits but still part of "What Is In It For You". The instruction: include a section ONLY when posting has real specific content for it — never emit a heading followed by filler/placeholder text. So we can create a section like "Benefits" and include all those items (including medical etc.) as bullet list. That seems okay. Pay section: just salary. We must not repeat job title as heading. Now produce HTML fragment:About the role
Why Basin Engineering Basin Engineering & Surveying is a growing civil and structural engineering firm run by its two founding principals. This role is their right hand: you keep the office and their calendars running, and you own the proposals the firm submits to win public and private work. It carries real responsibility at a firm small enough that your work is seen every day by the people who run the company. If you have supported an engineering, architecture, construction, legal, or government contracting office, much of this will feel familiar. If you have been the person who pulled together a bid, a proposal, or a permit package and got it out the door on time, even better.
Basin is headquartered in Metairie, in the New Orleans metro, with a second office in Vestavia Hills, Alabama. Led by founders Wesley Eustis and Daniel Bobeck, the firm provides civil site design, structural engineering, land surveying, public works, and drone services. Its engineering licenses span roughly 26 states, a wide footprint for a firm its size, so the work it pursues is varied and the pipeline stays full.
Your time splits between two things. The first is keeping the principals and the office organized: managing calendars, scheduling meetings and travel, handling correspondence, preparing documents, and keeping files and records in order. The second is proposals. When a public agency or private client requests qualifications, you run the response: tracking the deadline and any addenda, pulling together staff resumes, project descriptions, and required forms, collecting licenses and paperwork from subconsultants, formatting the package, and submitting it through the agency's portal or delivering it by hand. You will also maintain the firm's library of standard proposal content and keep its capabilities statements and project sheets current.
Then Responsibilities as list:Responsibilities
- Managing calendars, scheduling meetings and travel
- Handling correspondence
- Preparing documents
- Keeping files and records in order
- Tracking proposal deadlines and addenda
- Pulling together staff resumes, project descriptions, and required forms
- Collecting licenses and paperwork from subconsultants
- Formatting proposal package
- Submitting via agency portal or delivering by hand
- Maintaining library of standard proposal content
- Keeping capabilities statements