Administrative Assistant, Property Management

Responsibilities

• Aid tenants in a courteous, professional, and timely manner.
• Review, research, and code invoices for payment according to the operating budget; submit for manager’s approval promptly.
• Collect and update tenant information as needed and distribute accordingly.
• Support the Property Manager in preparing the annual operating budget.
• Collaborate with Property Accountants on tenant accounting issues as directed.
• Assist the Tenant Coordinator with property and tenant-specific requests, ensuring compliance with life safety policies and protocols.
• Participate in various administrative tasks and other duties as assigned.
• Prepare forms for specialty leasing deals, open, close, and issue possession notices.
• Create and manage vendor contracts, tenant bill backs, and zero-dollar re-classes.
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations.
• Coordinate the transfer of utility accounts to and from the landlord’s name, providing utility information to the Construction Department as needed.

Qualifications

• High school diploma or equivalent.
• 3-5 years of office experience in an administrative support role.
• Preferred: Real estate knowledge.
• Excellent verbal and written communication skills, strong customer service abilities, effective time management, and decision-making skills.
• Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to learn and utilize software systems such as JDE, Avidxchange, Building Engines, Nexus, Salesforce, and eBuilder.
• Strong organizational and database management skills.
• Exceptional attention to detail and personal initiative.
• Ability to produce error-free work and adapt quickly to new assignments and situations.
• Reliable, punctual attendance.

Pay

Brixmor offers a competitive salary range of $55,000 - $60,000, plus an annual cash bonus plan. The base salary is subject to change based on experience and performance.

Schedule

The position offers a hybrid work schedule: first three days in the office, remaining days remote.

Benefits

Brixmor provides a comprehensive benefits and perks package designed to support career engagement, growth, health, and community connections.

Equal Opportunity Employer

Brixmor is committed to fostering an inclusive and diverse workplace, free from discrimination and harassment. We are proud to be an equal opportunity employer.

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