Administrative Assistant - Pecos Valley Family Clinic

Why Join Us?

Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work
Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
Work Hard. Recharge Often. – Generous PTO and extended illness benefits
Invest in Your Future – 401(k) with company match
Grow With Us – Career development, learning opportunities, and advancement pathways
We Invest in Your Success – Employee rewards and recognition programs

Hours of Operation

Monday-Thursday 8am-5pm
Friday 8am-12pm

Job Summary

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.

Essential Functions

• Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
• Aids Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors.
• Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports.
• Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism.
• Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items.
• Covers meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Aids in drafting and distributing nursing department and safety manual policies and procedures as directed.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree or coursework in Business Administration or a related field preferred
• 0-2 years of clerical or administrative experience required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment
• Strong organizational and time management skills with attention to detail
• Excellent verbal and written communication skills, including grammar and proofreading
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders
• Ability to handle sensitive and confidential information with discretion