Administrative Assistant Payroll Administration (Grade 4) 52 Weeks

Essential Duties And Responsibilities

• Aid in processing biweekly payroll for over 2,500 district employees.
• Review, verify, and enter payroll data, including employee work hours, leave, stipends, overtime, and other payroll-related information.
• Aid in entering and auditing electronic timecards for accuracy and completeness.
• Aid in reviewing payroll calculations, deductions, taxes, union dues, and direct deposit information.
• Generate, review, and distribute payroll reports to verify payroll accuracy prior to processing.
• Maintain accurate payroll and employee records while ensuring confidentiality.
• Aid in processing payroll-related changes, including new hires, transfers, salary adjustments, deductions, and terminations.
• Aid in year-end payroll processing, fiscal year-end activities, W-2 preparation, and other required payroll reporting.
• Print and distribute payroll checks and related payroll documents as needed.
• Respond professionally to payroll inquiries from employees, supervisors, and departments.
• Aid in maintaining payroll and Human Resources databases in accordance with district record retention requirements.
• Support payroll testing, system updates, and software implementations as needed.
• Prepare reports and spreadsheets using Microsoft Excel and other district software applications.
• Collaborate with Human Resources, Benefits, Finance, and other departments to ensure payroll accuracy.
• Perform general administrative support, including filing, scanning, data entry, correspondence, and other office duties.
• Perform other related duties as assigned.

Qualifications

• Exceptional organizational and time management skills.
• Strong attention to detail with a high level of accuracy.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office, particularly Excel and Word, as well as Google Workspace.
• Ability to learn and effectively utilize payroll, financial, and Human Resources software systems.

Minimum Qualifications

• Associate degree in Business Administration, Accounting, Finance, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Minimum of two (2) years of successful payroll, accounting, finance, or related administrative experience.
• Experience processing payroll in a high-volume environment preferred.
• Preference to those with experience in public sector finance in general, and in the educational sector in particular.
• Experience working in a unionized environment and interpreting collective bargaining agreements is highly desirable.
• Experience with Tyler Technologies Infinite Visions ERP or comparable payroll software strongly preferred.
• Demonstrated proficiency in Microsoft Excel, Word, and Google Workspace.
• Ability to successfully complete required district software assessments.