Administrative Assistant | Part-Time | Greensboro Aquatic Center

Position Summary

The Administrative Assistant supports department leadership and team members by performing general administrative duties, front desk duties, assisting in coordinating space licensing and event bookings for the facility, and preparing internal and external communications.

About The Venue

Since its grand opening in 2011, the Greensboro Aquatic Center (GAC) has emerged as one of the top aquatic facilities in the nation. A state-of-the-art facility featuring cutting-edge concepts in aquatic design, the GAC is located on the campus of the Greensboro Complex, the premier sports and entertainment facility in the Southeast. Built at a cost of nearly $19 million, the GAC brings together all major aquatic sports—competitive swimming and diving, water polo, synchronized swimming, and other unique sports—all in one venue. The GAC's versatility offers Greensboro the opportunity to host high school and collegiate events, USA Swimming meets, U.S. Masters Swimming, and U.S. Water Polo events as well as myriad local, regional, national, and international competitions. The GAC's impressive national swim meet resume includes numerous NCAA, ACC, YMCA, and USA Diving competitions. According to the Greensboro Convention & Visitors Bureau, the estimated economic impact of GAC events exceeds $224 million.

Responsibilities

• Represent the facility to potential users; respond to inquiries regarding facility use and send out information and materials; assist users in finalizing booking arrangements
• Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements
• Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
• Represent the department at weekly operational meetings as needed
• Provide general administrative support including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies
• Prepare reports, presentations, and other documents as needed
• Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow
• Coordinate travel arrangements and itineraries for management and staff when necessary
• Handle incoming and outgoing mail and deliveries
• Assist in planning and executing internal meetings and staff events
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service
• Perform other duties and responsibilities as assigned

Qualifications

• High School Diploma or G.E.D. Required
• 1-2 years of experience in an administrative support position, preferably in a sales capacity at a hotel or convention center
• Excellent interpersonal skills
• Intermediate computer skills
• Proficient in Microsoft Office applications
• Ability to communicate clearly, accurately, and concisely
• Ability to prioritize work and effectively resolve workload issues
• Must be able to work a flexible schedule, including evenings, weekends, and holidays

Pay

This role will pay an hourly rate of $15.00

Benefits

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching