Administrative Assistant- Part Time

Requirements

• High school diploma or GED required
• Minimum 1 year of office experience
• Typing speed of 50–60 words per minute
• Proficiency with Microsoft Office applications
• Strong organizational skills
• Knowledge of telephone system operations

Responsibilities

The duties involve all telephone switchboard activities, receiving visitors, and assisting with secretarial tasks as needed. Work is performed under the supervision of the Program Director and Assistant Program Director. Duties may focus on one or more areas of responsibility.

• Greet visitors and answer phones, routing calls appropriately while demonstrating professionalism
• Schedule routine appointments using an electronic calendar
• Account for the return of medical records from authorized users and verify correct chart order before re-filing
• File medical records into permanent, secondary, and off-site storage locations as indicated
• Retrieve records from off-site storage when needed
• Process requests for photocopies of medical records and other items received from billing staff and supervisors
• Ensure proper written consumer authorization is received for each request and filed with the medical record
• Audit work to ensure all original documents are archived per policy and procedures
• Accurately and efficiently scan, import, tag, and file participant claims and other documents in the agency’s electronic storage database application in a timely manner, complying with company standards and legal regulations
• Perform miscellaneous job-related duties as requested, including data entry, filing, and faxing documents
• Respond accurately and courteously to staff inquiries
• Research and resolve discrepancies and follow up as needed
• Maintain confidentiality; refrain from disclosing confidential information except as necessary for staff to perform their duties
• Perform other duties as assigned

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year.

Pay

$16 per hour

Schedule

Part-time, 20 hours per week, daylight hours Monday through Friday. Location: Hummelstown, PA.