Administrative Assistant - Part Time

Anticipated start date: October 2025. Hours: variable, 15–25 per week. Wage: $20.00 per hour.

About the role

The ideal candidate will thrive in a fast-paced environment, multitask effectively, work independently, and prioritize culturally-sensitive client care. Experience in administration, working with vulnerable populations, invoicing, and customer service is considered an asset.

Responsibilities

• Greet visitors and clients; answer phone calls and emails.
• Collect and complete appointment verification forms in person and electronically.
• Accept payments; provide receipts and travel slips to clients.
• Book client sessions and meetings for all staff.
• Complete documentation for any material contact with clients.
• Manage general business email inboxes, ensuring communications reach the necessary departments.
• Assist with bookkeeping, data entry, and general administrative tasks as required.

Skills

• Excellent written and verbal communication skills in English.
• Strong interpersonal skills: ability to work well with others and problem-solve collaboratively.
• Organizational skills: sound judgment and ability to document, organize, prioritize, and facilitate completion of organizational goals.
• Research skills: information-gathering, filtering unreliable or inconsistent information, organizing and summarizing to develop proposed solutions.
• Technical skills: proficiency with computers, internet browsers, online filing systems, MS Office, and/or Google Suites for templating professional documents.
• Patience and the ability to remain calm in stressful situations.
• Flexibility: ability to adapt to changing priorities.
• Availability: flexible hours, evenings, and on-call shifts. Ideal availability is Monday–Friday 12:00 pm–5:00 pm, with possible on-call Tuesday–Thursday until 8:00 pm.