Administrative Assistant - Part Time

The Administrative Assistant at AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) supports the day-to-day operations in various AVE-PLP locations. This role focuses on providing excellent customer service to both customers and employees.

Essential Functions

• Answers the phone and directs customer calls
• Greets and assists customers
• Makes daily deposits and balances cash
• Aids departments as needed, including organizing and planning employee meals and meetings
• Tracks and reports employee Paid Time Off (PTO) usage and verifies hours for payroll processing
• Helps with custodial duties as needed throughout the location
• Prepares payables for payment and scans sales reports to be sent to the Corporate Office
• Allocates unapplied credits to accounts receivable
• Aids in Human Resources duties on a local level
• Provides administrative support to the store manager
• Assists corporate in maintaining employee and AVE-PLP vehicle information for DOT purposes as well as obtaining vehicle license tags and registration for AVE-PLP vehicles
• Fills out invoices and documents and maintains files
• Orders supplies for the store
• Retrieves, sorts, and distributes the mail
• Performs other duties as required and necessary to ensure the success of AVE-PLP

Qualifications

• Ability to consistently promote, support, work, and act in a manner in support of AVE-PLP vision, mission, and values
• Strong ability to multi-task and prioritize tasks
• Strong verbal and written communication skills
• Excellent customer and employee relational skills
• High School Diploma or General Education Diploma (GED) equivalent is required
• One year of customer service experience is preferred
• One year of experience completing administrative tasks is preferred
• An equivalent combination of education and experience may be substituted on a year for year basis

Additional Requirements/Licenses/Certifications

• Must have reliable transportation
• Must have a valid driver’s license
• Passing a driving record (MVR), criminal history background checks, employment verification, and drug screen will be required prior to the start of employment

Working Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is generally performed in a professional office environment.
• Personal Protective Equipment (PPE) as required by the work location.
• Occasional exposure to moving mechanical parts; fumes or airborne particles and vibration.
• The noise level in the work environment is usually moderate.

Physical Activities

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some filing is required; it would require the ability to reach for and lift files, open filing cabinets and bend or stand as necessary.
• Ability to stand, sit, walk, walk on unpaved terrain, talk, reach with arms and hands, have good manual dexterity, use hands and fingers to operate a computer and telephone keyboard, handle or feel, hear alarms/telephones/normal speaking voice.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• Moderate physical activity is required by moving and positioning objects up to 30 pounds occasionally and/or up to 15 pounds frequently.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Equal Opportunity Employer

AgriVision Equipment Group and PrairieLand Partners (AVE-PLP, LLC) is an Equal Opportunity Employer and does not discriminate against any person in any condition of employment based on race, color, creed, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, or veteran status.