Administrative Assistant / Office Assistant

About the role

Seattle-based general contractor specializing in residential remodeling is seeking an experienced Administrative Assistant to join the team. Model Remodel is a collaborative, long-tenured group where people genuinely support each other and take pride in their work. This role is a great fit for someone who enjoys being at the center of a busy office, helping things run smoothly, and being part of a team where your work makes a real day-to-day impact.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations
• Serve as a primary point of contact for visitors, clients, and incoming communications
• Maintain organized office systems including filing, data entry, and supply management
• Coordinate scheduling, meetings, and general administrative support for team members
• Support multiple departments (operations, HR, and marketing) with administrative coordination as needed
• Assist with maintaining common office spaces and coordinating basic office and vendor needs
• Track and route incoming inquiries and support basic administrative systems and reporting
• Run occasional errands as needed
• Perform other duties as assigned

Requirements

• At least 2 years of office administration experience (preferred)
• Consistently demonstrate professionalism and mutual respect in all interactions
• Strong organizational, communication, and multitasking skills
• Ability to learn new systems and adapt to changing priorities
• Valid driver’s license and reliable transportation required
• Current US work authorization; employer does not provide visa sponsorship

Physical Requirements

• Ability to work in a constant state of alertness and safe manner
• Frequent sitting, standing, and walking throughout the office
• Ability to lift, carry, and move office supplies, material samples, or small deliveries, typically up to 20 pounds, with occasional lifting up to 30 pounds
• Ability to perform detail-oriented work and review information on a computer screen for extended periods
• Ability to communicate effectively in person, over the phone, and via electronic communication

Skills

• Proficiency in Microsoft 365, including SharePoint, Outlook, Word, and Excel
• Experience with QuickBooks or timecard management (a plus, not required)
• Basic IT troubleshooting skills (printers, connectivity, Microsoft 365 support) (a plus, not required)

Benefits

• Comprehensive Medical, Dental, and Vision insurance (PPO and HSA options)
• Health Savings Account (HSA) with qualified plan
• Company-paid Life Insurance
• Generous PTO accrual of 12 days per year, increasing with tenure
• 8 paid holidays per year
• Employer-match retirement plan (optional)
• Opportunity for growth – previous Administrative Assistants have moved into other roles within the company
• Open-door communication with easy access to management and owner
• Staff events – regular outings, meetings, and events
• Employee Assistance Program (EAP)
• Mileage reimbursement, company uniforms, cell phone allowance

Pay

$23–$27 per hour, depending on experience.

Schedule

Onsite in Seattle office. Core hours are 7:30 a.m.–5:00 p.m., Monday through Friday, with some flexibility within that window.