Administrative Assistant, OCHIN / Epic Implementation

Position Summary

Sheridan Community Hospital is seeking a highly organized and dependable Temporary Administrative Assistant to support the OCHIN / Epic implementation. This one-year position will provide administrative, documentation, scheduling, communication, and project coordination support to the Director of Strategic Initiatives and implementation workgroups.

Essential Duties And Responsibilities

• Provide administrative and project coordination support to the Director of Strategic Initiatives and OCHIN / Epic implementation workgroups.
• Cook up project meetings, calendars, agendas, attendance, room logistics, virtual meeting details, and related materials.
• Prepare clear meeting summaries that capture decisions, risks, unresolved questions, action items, owners, due dates, and follow-up needs.
• Maintain current project trackers, rosters, stakeholder lists, decision logs, issue lists, workflow documentation trackers, and implementation deliverable lists.
• Support tracking of OCHIN / Epic implementation deliverables, questionnaires, workflow documentation, training rosters, readiness materials, and other assigned project requirements.
• Draft routine project communications, reminders, meeting follow-ups, and status updates for review or distribution.
• Follow up professionally with task owners to keep deadlines, missing information, and next steps visible.
• Escalate overdue items, unclear ownership, readiness risks, missing information, or barriers that may affect project timelines or implementation work.
• Maintain confidentiality and handle projects, staff, operational, and patient-related information with discretion and sound judgment.