Administrative Assistant (OA).

Responsibilities

• Prepares travel orders and travel vouchers for all supported employees; prepares advances when necessary; makes arrangements for government usage, and initiates all airplane, hotel and rental car reservations.
• Performs timekeeping and related duties, using an automated reporting system linked to a computerized financial management system.
• Receives visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action.
• Maintains files in accordance with established guidelines, purging and retiring files as prescribed by regulation.
• Orders and maintains a perpetual inventory of office supplies and arranges for equipment, telephone and furniture repair and/or moves.
• Maintains a record of supported employee training requirements and aids in scheduling training.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• Proof of U.S. Citizenship is required.
• One year trial/probationary period may be required.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from the Department of Defense referral system for displaced employees.
• If you have retired from federal service and are interested in employment as a reemployed annuitant, see the information in the Human Capital & Resource Management Career Field position.
• Multiple positions may be filled from this announcement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Management may select at any grade level announced.
• Non-competitive promotion potential up to the full performance level of GS‑07.
• Further certification from this announcement may take place up to 90 days beyond the closing date of this announcement.
• Recruitment/Relocation/Advanced In‑Hire/Advanced Leave Accrual/Student Loan Repayment incentives may be authorized.
• Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case‑by‑case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Qualifications

• Who May Apply: U.S. Citizens.
• To qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
• GS‑05 Specialized Experience: One year of specialized experience which includes office support services to include using computer programs to store and retrieve data; preparing correspondence; and maintaining files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS‑04).
• OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
• OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.
• GS‑06 Specialized Experience: One year of specialized experience which includes experience performing administrative functions of an office, to include timekeeping or travel arrangements; AND completing/editing reports or correspondence using automated software. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS‑05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job at the GS‑06 level, you must meet the qualification requirement using experience alone—no substitution of education for experience is permitted.
• GS‑07 Specialized Experience: One year of specialized experience which includes timekeeping; providing budgetary support; and preparing and reviewing correspondence in accordance with policies and regulations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS‑06).